Retention and/or disposition of Police Department records are governed by Chapter 39C of the Dallas City Code and state law. Division and Bureau Commanders should refer to the Departmental Records Retention and Disposition Schedule, approved by the City Council, for guidance on the retention and/or disposition of specific types of records.

A. All City of Dallas employees work under the regulations established by the City of Dallas Administrative Directives, Personnel Rules, and Civil Service Rules and Regulations. Written Directives of the Dallas Police Department are intended to supplement these regulations.

B. All city and departmental regulations are available on the city’s internet and DPD’s intranet.

C. All state regulations are available on the state’s website.

D. Orders and regulations issued at any level of command will not conflict with orders or regulations issued by a higher command.

E. All orders and regulations of general application and enduring nature will be distributed out to employees who will acknowledge receipt and understanding.

F. Orders of specific application not in conflict with General Orders may be issued verbally as necessary.

G. The Planning Unit will be responsible for the Department’s continued compliance with the chief’s approved Accreditation Program.

A. The Chief of Police will approve General Orders to establish:

1. General Departmental regulations, guidelines, or procedures.

2. General regulations, guidelines or procedures affecting two or more bureaus.

3. Specific responsibilities and/or duties.

B. General Orders may be amended by cancellation or total or partial revision.

C. Every year, the Planning Unit will send written notification to all Bureau Commanders requesting feedback on areas in the General Orders that need addition, revision, or clarification. Any recommendations for changes will be sent to the Planning Unit for review.

D. Any requested revision to the General Orders will be submitted to the Planning Unit and referred to as a General Order Revision request.

E. Prior to submitting a General Order Revision Request, the requesting unit will contact the Planning Unit at DPDPlanningunit@dallas.gov of their intent to begin the process of revising or creating a particular General Order as well as to receive the General Order in Microsoft Word Format.

F. When requesting a General Order Revision, a memorandum will be sent to the Planning Unit Commander through the initiating Bureau Commander and will include the following information:

1. A brief background explaining the reason for the General Order Revision Request.

2. The number and title of the General Order that will be affected by the revision.

3. A copy of the page(s) in the General Orders that will be affected by the revision, and the exact, typewritten new text using Track Changes feature in Microsoft Word.

G. Upon receipt of a request, the Planning Unit will:

1. Put the General Order Revision Request on a tracking form and be responsible for editing the General Order Revision draft to ensure consistency in authority, proper referencing, accreditation compliance, and correct style.

2. Staff the proposal to the appropriate level of commanders as directed by the Commander of the Planning Unit.

3. Submit the proposed General Order Revision Request to the Executive Assistant Chiefs of Police and the Chief of Police for their consideration.

H. If the order is approved, the Planning Unit will log, publish, and distribute notification of the new General Order.

I. The new General Order will become effective as of the revised date on the General Order, and all Department personnel will be promptly notified by email of the General Order revision.

J. Individual employees are responsible for the content of the General Orders and Code of Conduct whether or not they choose to maintain a personal copy.

K. Special Orders are issued by the Public Information Office on behalf of the Chief of Police. Special Orders are used to establish a temporary, emergency, or interim regulation, procedure, or guideline at the departmental level on a formal basis and are issued, authorized, or directed by the Chief of Police. Special Orders will subsequently follow the same review process as a General Order Revision facilitated by the Planning Unit.

L. Chief’s Updates are messages from the Chief of police and are issued by the Public Information Officer to all members of the Department. The Chief’s Updates are utilized to communicate promotional announcements, important messages, current issues, and any other messages the Chief of Police wishes to send out department wide.

M. Roll Call Training Bulletins are issued by the Planning Unit and contain detailed procedures and specific guidelines employees are to follow when certain situations occur. Roll Call Training Bulletins are also used as updates to specific training.

N. Only the Chief of Police, or designee acting on their behalf, may circumvent the General Order Revision Process.

A. Operation Orders will be issued on authority of the Chief of Police by the Strategic Deployment Bureau to cover specific operations or events.

B. Operation Orders will contain a self-canceling statement.

Personnel Orders will be issued on authority of the Chief of Police by the Personnel Division to announce the following:

A. Appointments.

B. Assignments or transfers.

C. Promotions, reductions in rank, or reclassifications.

D. Suspension from and restoration to duty.

E. Termination by retirement, resignation, dismissal, or death.

F. Departmental awards.

Training Orders will be issued by the Training Section to:

A. Announce forthcoming schools, classes, or training sessions.

B. Assign personnel for training purposes.

C. Establish training material consistent with departmental policy.

A. Administrative Orders will be issued on the authority of the Chief of Police by the Personnel Division to announce personnel information regarding boards and committees, and by the Planning Unit to announce duty commander assignments.

B. Administrative Orders will be sent only to Organizational Commanders and persons affected.

C. A self-canceling statement will be included in the Administrative Orders.

D. Administrative Orders will not be numbered.

All personnel, regardless of permanent assignment, will be accountable for adherence to the Patrol Bureau Standard Operating Procedures when performing any patrol related functions.

A. Standard Operating Procedures Manual

1. A current Standard Operating Procedures manual will be maintained by the bureau, division, section and/or unit, as applicable. In November of each year ending in an odd number and coinciding with the state legislative session, all employees at the rank of lieutenant/manager and above shall review and, if necessary, update the Standard Operating Procedures under their direct command to ensure consistency with current practices, responsibilities, laws, ordinances, and policies. However, a standard operating procedure may be updated prior to the odd- numbered review, if needed.

2. Any Standard Operating Procedures manual that has been revised will be forwarded to the Planning Unit thru the originating unit’s bureau commander upon completion of the revisions. The revised Standard Operating Procedures will be considered effective the date received by the Planning Unit. The Planning Unit will maintain approved Standard Operating Procedures on the Department’s intranet and shared access drive.

3. All Standard Operating Procedures manuals will include the following sections:

a. Organization.

b. Operations.

c. Emergency Procedures.

d. Others, as determined by the Organizational Commander.

e. Accreditation Standards (if applicable to the unit).

4. Each unit’s Standard Operating Procedure will include a section on administrative reports, such as daily reports, monthly reports and annual reports. The Standard Operating Procedure entry will include:

a. A listing of all administrative reports.

b. A statement as to the person(s) or position(s) responsible for the formulation of the report(s).

c. A statement of the purpose of the report(s).

d. A statement of the frequency of the report(s).

e. A statement of the distribution of the report(s).

5. Each unit’s Standard Operating Procedure will include a section identifying assignments for which specialized training is required. Specialized training includes supervised on-the-job training provided by the department, training mandated by governmental authority and training necessary for development of knowledge and skills particular to an area of specialization. Examples include, but are not limited to, breathalyzer operator, motorcycle units or marine patrol. The Standard Operating Procedure entry will include:

a. A description of the required training.

b. Any retraining requirements.

6. When any Standard Operating Procedure is amended, the change will be described in a dated memorandum and attached as a preface to the Organizational Commander's unit copy of the manual. The cover page of a Standard Operating Procedure manual shall include the month and year of the last revision and the individual’s name who last submitted the revision. For example: Last Updated August 2023, Lieutenant John Smith.

a. Copies of any rescinded portions will be maintained as an annex to the manual in the commander's unit copy.

b. When employees are not furnished personal copies of a change to procedure or training guide, they will read and initial a copy as documentation of their review.

7. Organizational Commanders will ensure their employees have access to a current copy of the Standard Operating Procedures manual. This may be accomplished by one of the following:

a. Maintaining an organizational copy that is readily accessible to all on-duty employees.

b. Issuing each employee a copy of the Standard Operating Procedures.

c. Issuing each employee a copy of only those section(s) that directly affect an employee’s usual operational activities.

8. Organizational Commanders will ensure all affected personnel are made aware of procedural changes either through issuance of a personal copy of the change or by circulating a copy to be initialed. Employees issued personal copies of the Standard Operating Procedures, as outlined in 5 (b and c), are responsible for:

a. Keeping their copy updated with all issued changes.

b. Having their copy readily accessible for reference or inspection during normal duty hours.

B. Other Organizational Procedures - The following documents will be dated and maintained by the originating or issuing unit either as part of the Standard Operating Procedures manual or as a separate file or log: any standing policy and/or procedure; training manual; training bulletin; legal bulletin; safety bulletin; and any document directing, informing, or advising employees inside or outside the organizational unit.

Each unit’s Standard Operating Procedure will include a section on the budget performance measure process. Performance measures are indicators used by the City of Dallas to evaluate a department’s operational performance activity. The section on performance measures will include:

A. Listing of current required performance measure(s).
B. Definition of the performance measure(s) and data source.
C. Description of the performance measure(s) calculation to include a step by step process for exporting source data (e.g. include report parameters), calculating the performance measure(s) (including formula used), and inputting the measure into the system (e.g. PerformanceSoft).
D. Listing of all employees involved in the performance measure process, their responsibilities, including retention of source documentation, supervisory review of original performance measure calculation and entry into system (e.g. PerformanceSoft), and training. Training should include a description of required training and a training log documenting all required personnel have been trained on the performance measure process.
E. Define and document the supervisory review process for all duties related to performance measures to ensure training continues for new and current employees, completeness of all necessary information, accuracy of calculations, and timely input of data.
F. Quarterly review of performance measures must be conducted by the impacted Bureau Commander for final review.

A. Memoranda will not be a part of the directive system, but will be used for exchange of information.
B. Departmental approved forms are available to all officers on the shared access N: drive. Additionally, forms inherent to daily patrol duties will be located at the patrol divisions. It will be the responsibility of the watch commander to ensure that these forms are accessible and available to all officers.
C. Any new forms or modifying existing forms that will be utilized throughout the department will require approval through the Bureau Commander. A copy of the approved changes will be forwarded to the Planning Unit.
D. Forms utilized within specific divisions will only require the approval of the Division Commander.

A. A copy of all staff studies and research projects conducted by Police Department personnel will be forwarded to the Planning Unit for inclusion in the Staff Study File.
B. Each report will contain a cover sheet with the title, Dallas Police Department, name of the organizational level conducting the study and date of the report. The last page of the study should list the name, rank/title of the person completing the study.

A. Any interlocal agreement with any city, law enforcement agency, or other entity that involves departmental operations must be approved by the Chief of Police prior to its presentation to the other entity for consideration.
B. Prior to submitting the agreement to the Chief of Police for approval, the following procedures should be completed:

1. A proposed draft of the agreement/contract will be submitted with an explanatory memorandum to the supervising attorney in the Criminal Law and Police Unit.

2. The supervising attorney will review the proposed agreement/contract and ensure it meets the requirements of the Walker Consent Decree in addition to any other legal requirements.

3. After the review and any necessary modification, the draft of the agreement, the explanatory memorandum, and a cover memorandum from the supervising attorney indicating approval and compliance with the Walker Consent Decree will be sent to the Chief of Police for approval.

C. Upon approval of the Chief of Police, the package will be returned to the requesting agency/unit that will obtain the proper City of Dallas signatures prior to execution by the outside party.
D. Upon implementation, the unit initiating the agreement/contract will forward a finalized copy to the Legal Services Section. Legal Services will maintain informational copies, to be used for reference only, of all agreements/contracts the Dallas Police Department has with other agencies or cities. The agreements/contracts may be in the form of formal contracts, Council Resolutions, Administrative Actions, Letters of Agreement, or Memorandums of Understanding, and they may contain policies and procedures including: guidelines and procedures for task forces; vehicle pursuits between cities; provisions for training, computers, or other services; or use of DPD facilities by other agencies.
E. If an agreement/contract expires and is not renewed, the unit responsible for the agreement/contract will notify the Legal Services Section. This will ensure the agreement/contract is removed from the reference files. Individual units are responsible for maintaining and renewing agreements/contracts within their area of responsibility.

F. Each June, the Planning Unit will review the Greater Dallas/Fort Worth Regional Law Enforcement Interlocal Assistance Agreement and the list of participants to ensure the information on the list is current.

A. The Criminal Law and Police Unit is responsible for issuing legal opinions within the Dallas Police Department. Any legal issues or concerns regarding policies or procedures involving the operations of the Department should be submitted in writing and directed to the Criminal Law and Police Unit of the City Attorney’s office located in the Jack Evans Police Headquarters Building.

B. The following procedures should be completed to request a legal opinion:

1. The request will be written in a memorandum, forwarded through the appropriate chain of command, approved by the division commander, and submitted to the supervising attorney of the Criminal Law and Police Unit.

2. The request will include any information and documentation needed to facilitate the review of the issue (i.e., copies of arrest reports, previous bulletins, etc.) A contact person and their telephone number are to be included in the event the assistant attorney needs to contact the requestor for more information or clarification.

3. The Criminal Law and Police Unit will review and issue a legal opinion as appropriate. A legal bulletin will be issued when it is determined that the information should be disseminated throughout the Department.

4. The Criminal Law and Police Unit will be responsible for maintaining copies of all legal opinions and bulletins.

A. Contract Issues - When a movie/TV production company wishes to film in the Dallas area and the City Seal or City Property will be used, a contract between both parties is required. Depending upon the type of request the production company is making, certain City Departments and/or personnel will be involved in the contractual process. This will determine the type of contract that is written by the City Attorney’s Office.

1. The production company must also agree to and sign the Police Department’s Use of Equipment Guidelines.

2. If the production company is requesting to film inside a City facility only and not inside an area controlled by the Police Department, the Police Department will not have any involvement in the request. These requests will be forwarded to the Equipment/Building Services Department.

B. Request to Film, Photograph or Interview Employees or City Property for Commercial Purposes

1. Department employees receiving a request to film, photograph or interview any employee; to use City vehicles captured on film as part of the project or to film at any City facility for commercial purposes will forward the request through their chain of command to the Office of Chief of Police.

a. This includes, but not limited to, requests for films, television movies, series, commercials, music videos, corporate films, fund raising and promotional videos.

b. This directive applies to both for-profit and non-profit organizations.

c. This does not apply to news media covering local stories for daily news broadcast.

2. The Police Media Relations Unit will notify the Office of Special Events when a request is received and the Department is considering accepting the request.

3. If the request is approved by the Office of the Chief of Police, the request will be forwarded to the Police Media Relations Unit who will notify the Office of Special Events of the Department’s approval of the proposal.

4. The Office of Special Events will then be the point of contact for permitting and liaison between the Department and the film applicant to facilitate all meetings.

5. No employee other than the Chief of Police or their designee can approve requests covered in this section.

6. Employees will not sign any documents: waiver/location releases and/or contracts related to filming, photographing or interviews made or produced by any entity without the approval of the City Attorney’s Office.

7. The City of Dallas policy on Commercial Filming is covered in Administrative Directive 2-46.

C. Outside Employment by Production Companies Permitted by the Office of Special Event.

1. Production companies involved in filming or photographing on City Property or of Department personnel are required to be permitted by the Office of Special Events.

2. The approved permit will designate the number of off-duty officers the production company must employ while filming/photographing. Officers who serve as coordinators for these jobs will ensure the designated number of officers is present during the activity allowed by the permit.

3. The coordinator will obtain a copy of the Commercial Filming Permit from the production company or Office of Special Events prior to working the job. If the coordinator will not be at the location during the entire period of filming/photographing, the coordinator will ensure an off-duty officer who will be at the location has a copy of the permit.

4. Officers working off-duty for a production company will not authorize the company to hire fewer officers than designated in the permit. If an officer believes the job can be safely conducted with fewer officers, then the officer may contact the Office of Special Events to determine if the off-duty officer requirement can be reduced. A reduction must be approved by the Office of Special Events prior to fewer officers being utilized.

5. Off-duty officers will not authorize production companies to conduct filming outside of public areas designated by the permit or engage in unauthorized activities. An on-duty supervisor will be contacted if a production company refuses to comply with the permit.

6. Production companies who are granted a Commercial Filming Permit must still comply with all City of Dallas ordinances governing noise. The presence of an officer does not authorize companies to create noise outside of allowable levels or hours established by ordinance. Off-duty officers working for production companies will not authorize noise violations or fail to enforce them when violations are observed.

7. If an officer, whether on duty or off duty, is filmed on private property for commercial use, a Commercial Filming Permit is required.

8. All officers will adhere to the guidelines in General Order 421.00 (Off-Duty Employment) when working in an off- duty capacity for any movie/television show production company.

D. Equipment Use

The Chief of Police, or their designee, may approve the use of Dallas Police Department equipment (including marked police vehicles) by movie/TV production companies, providing the production company has a signed contract with the City of Dallas.

1. Non-Vehicular Equipment

a. The production company must provide a list of desired equipment a minimum of three working days prior to the start of shooting/filming.

b. An individual must be designated by the production company to check out equipment from the Dallas Police Department. This individual must be an employee of the production company, must reside within Dallas County or any adjoining county to Dallas County, and must possess a valid Texas Driver’s License.

c. The production company must provide the Chief of Police or their designee with an updated schedule of dates, times, and locations for all shoots. Any changes in the schedule will be made prior to the shoot.

d. Production companies may not provide any of the equipment provided by the Dallas Police Department to another movie/TV production company, either during or after completion of the shooting of the movie/TV production.

2. Vehicular Equipment

a. Actually Utilized in the Production

I. Production companies may request to lease marked vehicles to be used in the production. Dallas Police vehicles can only be driven to and from movie/TV production sets, used only as props, and may not be driven by anyone other than a uniformed, off-duty Dallas Police Officer hired by the production company. The production company will be billed for the leased vehicles at the current business rate, which is determined by the Department in December of each year. The rate will begin when the vehicle leaves the City facility where it is housed and will include the time it takes to return the vehicle to the same location.

II. A request for leasing vehicles must be made in writing to the Chief of Police or their designee.

b. Replicated for Use in the Production

I. Dallas Police vehicles that are replicated by production companies will not be driven on public streets unless all logos and overhead visibars are completely covered. If not covered, the vehicles must be trailered.

II. Production companies may not provide any of the vehicles to another movie/TV production company, either during or after completion of the shooting of the movie/TV production identified in the contract.

III. Within five working days of completion of the Dallas area filming by the movie/TV production company, all product/logo markings on replicated vehicles must immediately be removed and provided to the Dallas Police Department for destruction.

c. Utilized for Traffic Control

I. Production companies may request to lease marked police vehicles for traffic control only. The production company will be billed at the current rate for the leased vehicles. The rate will begin when the vehicle leaves the City facility where it is housed and include the time it takes to return the vehicle to the same location.

II. Production companies may lease marked police vehicles only. The request for leasing vehicles must be made in writing to the Chief of Police or designee at least three business days in advance. These vehicles may only be driven by off-duty Dallas Police officers hired by the production company.

E. Other Issues

1. The Dallas Police Department may inspect the handling of the equipment without notice at any time.

2. The equipment must remain in Dallas County or an adjoining county. The equipment may not be removed from Dallas County or an adjoining county without approval from the Chief of Police or their designee.

3. Any issues not covered will be referred to the Chief of Police or their designee.

The use of City of Dallas electronic information resources is a privilege and the policies implementing usage are located in Administrative Directive 2-33. All city employees are required to sign Exhibit A, E-MAIL AND INTERNET USE CONSENT FORM, of AD 2-33. By signing this form, the employee consents that all network activity is the property of the City and any E-Mail or Internet activity should not be considered private. This signed form should be kept in each employee’s unit folder at place of assignment.

E-Mail and Internet access is provided for business related purposes as representatives of the City of Dallas and the Dallas Police Department only. As such, employees will:

1. Refrain from adding any inspirational messages, quotes of any type, etc., at the beginning or end of the actual message content when sending an internal or external electronic communication.

2. Refrain from expressing personal opinions as if they were an official City of Dallas position.

A. Scope -Cellular telephones are equipment provided by the City of Dallas that is intended for duty-related business purposes. It is the policy of the Dallas Police Department to limit the use of these telephones to departmental business.

B. Use of City Issued Departmental Telephones:

1. Cellular telephones are authorized for official departmental business. Exceptions may be made for family situations or personal matters that require attention and where alternative forms of communication are not suitable or easily available. Every effort should be made to keep these calls short in duration.

2. Cellular telephone numbers will not be provided to members of the public. Exceptions may be made under the following guidelines:

a. Immediate future contact between a police employee and a victim, witness, or other person may be critical or;

b. User of the cellular telephone has granted authorization or;

c. The release of a cellular telephone number was authorized by a supervisor.

3. Cellular telephones will not be used to send inappropriate photographic images, emails or text messages unless they can be clearly linked to the conduct of official police business.

4. Cellular telephones will not be used to record photographic images of crime scenes except when issued for this purpose (e.g. departmental authorized social media)

5 Cellular telephones will not be used to access social networking sites unless it is for official police business.

6. Supervisors will conduct a periodic “spot” review of cellular telephone usage.

7. Employees may be asked to justify any non-duty related cellular telephone calls.

8. Supervisors will monitor the use of cellular telephones on a regular basis and will document the audit.

C. Use of Personal Cellular Telephones on Duty:

1. The use of personal cellular telephones while operating a police vehicle must not interfere with the safe operation of the vehicle nor impede a response to a call for service. Employees operating police vehicles are responsible for operating vehicles in a safe manner at all times and will be held accountable for unacceptable driving.

2. Employees shall limit the use of personally owned cellular telephones and the use shall not interfere with or cause personnel to be inattentive to duty.

3. Employees are prohibited from reading, sending, or replying to emails or text messages while operating a police vehicle.

4. Employees are prohibited from recording any crime scenes, potential evidence, suspects, and victims on their personal cellular telephones unless exigent circumstances exist in the preservation of evidence and it is approved by a supervisor.

5. Employees are prohibited from sending inappropriate photographic images, emails, or text messages to departmentally issued cellular telephones.

6. Telephones will be placed in a vibration or silent mode while attending court, training, meetings, and any other time needed to prevent interruption or annoyance.

A. Employees shall submit BlueTeam reports that are required by the performance of their duties or by competent authority prior to the end of their tour of duty. Employees shall sign into their assigned BlueTeam account each day they are working in an on-duty capacity, and they shall take appropriate action on all BlueTeam reports which have been returned for correction, assigned by a competent authority, or are pending their review. After taking action on all BlueTeam report(s), employees shall forward the report(s) to the appropriate user within BlueTeam or the Internal Affairs Division (“Program Administrator”) in a timely manner. Employees shall not allow reports to remain in their BlueTeam account past 30 days.

B. When an employee separates from the Department, it shall be the responsibility of the employee and their supervisor to ensure all BlueTeam reports assigned to the employee are resolved prior to their separation.

1. When sending non-confidential correspondence, the sender will address a routing slip and staple it to the correspondence or use a manila envelope designed specifically for intra-departmental and inter-departmental mail.

2. When sending confidential correspondence by intra-departmental mail, the sender will either:

a. Use a manila envelope with CONFIDENTIAL stamped on both sides. The envelope will be stapled and a small piece of tape will go over the flap.

b. Use a City of Dallas envelope with CONFIDENTIAL stamped on both sides. Mark DO NOT MAIL in the upper right-hand corner where the stamp is normally affixed and attach a routing slip.

Page 2

Mr. John Doe

une 20, 1992

1. Requested or ordered.

2. An officer discharges a firearm while on duty or in the line of duty.

1. An informal request is made by the City Manager’s Office;

2. An informal request is made by the Council;

3. Any request that is received from the news media that may well result in a news story;

4. Any major newsworthy event; or

5. Any other issues that would be considered to be of concern to the Chief of Police and would reasonably require their immediate attention or knowledge thereof.

1. The report will be written in the first person.

2. The block form for paragraphs will be used; double-spaced between paragraphs.

3. The opening paragraph will contain the date and time the officer was dispatched, notified, or observed the incident reported; assigned element; and the nature and location of the call or incident observed. It will identify the actors, times, places, and any pertinent information concerning the incident.

4. The report will follow the sequence of events, starting at the beginning and continuing in chronological order of actions and events, until it reaches the completion of the incident.

5. The report must be factual and contain only those events that actually transpired.

6. The report will be brief, concise, complete, and accurate.

7. The report will contain names, addresses, ages, sex, and races of the persons involved.

8. The closing paragraph will contain the disposition or action taken or recommended in handling the incident.

It is the responsibility of Organizational Commanders to ensure that each member of their command receives all applicable written communications. This order establishes a procedure requiring each Organizational Commander to maintain a logbook which will contain a record of written communication "To Be Logged," and a description of how that communication was conveyed to the employees.

For the purposes of this order,

A. Applicable written communications means any document, regardless of origin, approved for distribution by the authority of a Captain or above. Generally, applicable written communications are documents such as Administrative Directives, General Orders, Special Orders, Legal Bulletins, Safety Bulletins, Training Bulletins, or any other document that could affect units of the Department or its personnel.

B. Document transmittal control sheet is a control document titled To Be Logged, showing the document control number, date, type of communication, subject, approving authority, issuing individual or organization, level of distribution, and a means of acknowledgment of receipt of the document.

C. Logbook is a record maintained by Organizational Commanders. The logbook will be used only for the control of documents forwarded to Organizational Commanders with a document transmittal control sheet (To Be Logged), approved for distribution by a Captain or above.

D. Written Communication Roster is a list of employees within a given organizational level. The style of the roster may vary from one level to another and may be typed or computer-generated, but must contain at a minimum: the names of the employees, date the document was received, and employee signatures.

A. The issuing individual or organization is responsible for the following:

B. Each Organizational Commander will maintain a logbook for the control of applicable written communications.

C. Organizational Commanders will ensure that each employee designated to receive information signs or initials a Written Communications Roster for that document. The roster will state the type and subject of communication, the date the document was read or presented to the employees, and the level of distribution. Rosters will be maintained at the Organizational Commander level.

On a quarterly basis, Bureau Commanders or their designees will conduct inspections of Organizational Commander logbooks and rosters. This inspection will determine if departmental communications have been received, logged, and distributed in the proper manner.

1. The term officer refers to sworn personnel only.

2. The term employee includes both sworn and non-sworn personnel.

1. A - Administrative Leave

2. C - Compensatory Time Off

 (Applicable to exempt non-sworn employees and sworn Police Officers only. “C” time taken will be entered on the report.)

3. D - Death in Family Leave

4. E - Education Leave

5. H - Official Holiday Leave

6. I - Injury on Duty Leave

 (If “I” time extends through regular days off, the entry will be marked “I/O”.)

7. J - Jury or Court Leave

8. M - Military Training Leave

9. R - Present for duty (“R/T” will indicate a Trade Time entry)

10. S - Sick Leave (Place an “F” after the appropriate leave code to indicate approved Family Medical Leave)

11. V - Vacation (Place an “F” after the appropriate leave code to indicate approved Family Medical Leave)

12. W - Approved Leave Without Pay (Place an “F” after the appropriate leave code to indicate approved Family Medical Leave)

13. X - Absent Without Leave (AWOL)

14. Z - Suspension

15. O - Days Off

16. K - Attendance Incentive Leave

17. F - Furlough/Mandatory City Leave

1. During each sworn and non-sworn biweekly pay period all 8-hour employees were scheduled with four days off, and all 10-hour employees were scheduled with six days off. (Any changes for 10-hour employees must be made the first day of the pay period).

2. When any changes of regularly scheduled days off resulted in an imbalance of days off, that adjustments were made. (Any corrections to days off should be made within the next pay period.)

3. Employees are taking their holidays in the month earned or within the two months immediately following.

1. The reviewing supervisor will:

a. Correct any errors found.

b. Initial the reviewed time card in the lower left corner.

c. Record information at the top of the new time card and initial next to the recorded information. This information includes the number and type of days from the previous year that are owed to or by the employee.

2. Any adjustments of days owed to or by an employee found during the Annual Review must be accomplished by March 31. The dates the time was received or returned will be listed at the top of the new time card.

3. After all discrepancies are resolved, the time cards will be forwarded to the Personnel Division. Sworn and non- sworn time cards will be submitted separately. A copy of the time card will be placed in each employee’s unit file.

1. A time entry code must be entered into the payroll system for all hours worked.

2. All time entered should be rounded to the nearest tenth.

3. A project code must be selected when entering any time worked outside normal work hours or when applicable.

1. The Monthly Strength Report will be completed no later than the tenth day of the following month. The original will be retained in the Personnel Division.

2. The Personnel Division will be responsible for preparing and submitting to the Chief of Police and the Executive Staff a report showing the combined strength of the entire Department.

1. Administrative hours are defined as a work shift comprised of eight hours compensated time and a one hour uncompensated meal period.

2. The shift start time and days off for work groups with administrative hours should be established to provide efficient public service and maximize operational effectiveness.

3. Organizational Commanders, whose offices normally operate only on an administrative hour’s schedule or only on a two-shift basis, may permit employees of that office to take their one-hour meal period at any time during the workday. However, the organizational commander may only occasionally approve the meal period at the beginning or end of the workday, but no other meal period will be allowed. No employee will be allowed to take their one-hour meal period at the beginning or end of the workday on a permanent basis.

4. Commanders will ensure adequate staffing is present at all times to discharge service obligations during established administrative office hours.

1. With the approval of the Chief of Police, City Manager, and the Director of Human Resources, the standard work schedules for organizational levels that must be staffed on a 24-hour basis may vary. Approved schedules will be for three 8-hour shifts, multiple overlapping 10-hour shifts, or a combination of the two.

2. Organizational Commanders will ensure documentation is maintained on the detail sheet or departmental calendar any time an employee’s work schedule is altered, such as O/R or R/O. The actual work times must be documented. R/O - O/R days will also be recorded on the time card.

3. Organizational Commanders will ensure that an employee’s actual hours worked for each day are posted on the daily or weekly detail sheet if differing from the assigned hours listed on the detail sheet. The daily or weekly detail sheet should also reflect the actual hours worked when an employee works only a partial day. (Such as 4R – 7 a.m. to 11 a.m., 4S - 11 a.m. to 3 p.m.)

4. Commanders will ensure that adequate staffing is present at all times.

5. Supervisors are responsible for altering work schedules for their employees to achieve the goal of keeping overtime or compensatory time to a minimum.

1. The employee is incapacitated for the performance of duties due to an illness, surgical procedure, or off duty injury.

2. To attend a medical, dental or optical examination or treatment that is necessary. Using sick leave to attend a physician’s appointment during a tour of duty will require prior approval of a supervisor.

3. To recover from pregnancy, miscarriage, abortion or childbirth.

4. To care for a family member who is ill or incapacitated.

5. When an employee has been exposed to a contagious disease and the employee’s presence at the job would jeopardize the health of others. A health officer defines contagious disease as one that would warrant quarantine.

1. Sworn Employees

a. Excluding court subpoenas and responses to official call back status for Standby/On Call assignments (refer to 206.12), if sworn employees are called to work outside their scheduled work day and continue to work up to or through their scheduled start time, for purposes of computing daily overtime, a new day begins at the time they originally reported for work. Any actual hours worked that exceed the standard work day will be compensated. Special Compensation, as defined in 206.10, will not be computed or compensated on either end of that work shift.

b. If callbacks do not merge with their scheduled start time, sworn employees will be compensated a minimum of two hours at the appropriate rate. These two hours include any Special Compensation permitted, consistent with the guidance provided in Section 206.10 Special Compensation (Court and Approved Functions During Off-Duty Hours).

2. Non-Sworn Employees

a. Non-sworn employees who are called back to work outside their scheduled work hours and continue to work through their scheduled start time, for purposes of computing daily overtime, a new workday begins at the time the employee reported for work.

b. If callbacks do not merge with their scheduled start time, non-sworn employees will be compensated a minimum of two hours at the appropriate rate. These two hours include any Special Compensation permitted, consistent with the guidance provided in Section 206.10 Special Compensation (Court and Approved Functions During Off-Duty Hours).

1. The overtime rate will be at one and one-half times the regular rate of base pay for all hours worked over 40 in the work week.

2. If selected, compensatory time will be accrued at one and one-half hours for all hours worked over 40 in the work week. Compensatory time earned in one quarter that is not taken by the end of the next two quarters will be automatically converted into overtime pay for sworn employees.

3. The procedures for police officer call back are outlined in the meet & confer agreement, as applicable. Generally, if a police officer is called during call back hours for police-related business questions, while ordinarily off duty, the police officer will be compensated with either overtime or compensatory time for the amount of the time of the call.

1. Non-exempt employees will be paid overtime pay at a rate of one and one-half times their regular pay for all hours worked over forty (40) in a work week.

2. Exempt employees will be credited with compensatory time when they work more than eighty (80) hours in a biweekly pay cycle. Compensatory time will be accrued at the rate of one hour for each hour over the standard workday. Refer to City of Dallas, Personnel Rules Sec. 34-24 Compensatory Leave for guidelines applicable to compensatory time earned by non-sworn exempt employees.

1. Bureau and Division Commanders must document overtime worked by completing a compensatory or overtime card, which will be maintained as a departmental record. All other employees will report any overtime worked to the next level supervisor or commander by completing a compensatory or overtime card. The approving supervisor must sign the compensatory or overtime card.

a. Overtime - use Form Pol-00877 Rev 6/89, Application For Overtime (pink card). Overtime earned will be entered into the payroll system as outlined General Order 206.04.E.

b. Compensatory Time - use Form Sup-01549 Rev 2/95, Request for Compensatory Time (white card).

Compensatory time earned will be entered into the payroll system as outlined General Order 206.04.E

c. Overtime and compensatory time will be logged by entering time in IWM or by completing a pink overtime and/or a white compensatory card. The time still must be entered into the payroll system. The method that time is logged is at the discretion of the Division Commander.

2. Sworn employees will be paid at the Temporary Assignment Pay (T.A.P.) rate for overtime duties resulting from a temporary assignment. If the duties do not involve those of the T.A.P. position, overtime will be paid at the rate of the regular position. When overtime is to be paid at the T.A.P. rate, the T.A.P overtime pay code for the rank the employee is acting will be selected in the payroll system.

3. Each Organizational Commander will keep the Overtime and Compensatory Time cards as back-up records to employees’ individual time cards. The Overtime and Compensatory Time cards will be retained in accordance with the Department's Records Retention and Disposition Schedule.

4. Employees incorrectly paid overtime or credited with compensatory time will report it immediately to their supervisor. The supervisor will ensure that the Payroll Team is notified so that adjustments can be made on the payroll. Employees will not make any adjustments between themselves because it would leave the payroll records in error.

1. Employees appealing a grievance or disciplinary action before an Assistant City Manager, an Administrative Law Judge, a Trial Board, or the Civil Service Board will not be compensated for off-duty appearances unless so ordered or when responding to a subpoena. Employees whose appeals occur during regular hours will be compensated at their regular rate of pay.

2. Employees serving as witnesses at a grievance or disciplinary appeal hearing before an Assistant City Manager, an Administrative Law Judge, a Trial Board, or the Civil Service Board will be compensated for off-duty appearances if they were summoned by subpoena, received a notice issued by the Legal Services Section, or received verbal notification from the City Manager’s Office/Civil Service Board. Employees serving as witnesses during regular hours will be compensated at their regular rate of pay.

1. In the event of an emergency, the Chief of Police or the Duty Commander, pursuant to the authority delegated by the Chief of Police, may authorize a supervisor to require officers to work more than forty hours in a calendar week.

a. This decision will be documented through a group appropriate MDC transmission or an audible radio transmission to the Communications Dispatcher.

b. The Chief of Police or Duty Commander will monitor the situation to relieve officers in a reasonable and timely manner.

2. An emergency is an unexpected happening or event or an unforeseen situation or crisis that calls for immediate action. Emergencies include:

a. Severe weather events.

b. Major incidents that require extended perimeter traffic control.

c. Spontaneous crowd control problems or a barricaded person that utilizes a high number of field resources.

d. Fallen aircraft or mass casualty situation.

e. Any other unexpected happening or event or unforeseen situation or crisis that calls for immediate action as determined by the Chief of Police or Duty Commander pursuant to the authority delegated by the Chief of Police.

3. Nothing in this section prohibits any supervisor from requesting volunteers to work more than forty hours in a work week.

1. Reporting early or staying late in conjunction with an employee’s scheduled work shift as referenced in 206.08 B.

2. Immediately before or after working an R/O day. (When an employee is required to return to work before working an R/O day or after working an R/O, as defined in 206.10 A, special compensation will be permitted.)

3. When less than one hour exists between the end of the scheduled work shift and the beginning of the after-hours assignment except when actual travel between facilities (defined as a sufficient distance to reasonably require travel by a motor vehicle) is required.

4. When less than one hour exists between the end of the after-hours assignment and the beginning of the scheduled work shift except when actual travel between facilities (defined as a sufficient distance to reasonably require travel by a motor vehicle) is required.

5. When the time for the special compensation overlaps in any way with any off-duty employment.

6. For instances of voluntary overtime/compensatory assignments as defined by the Department.

1. Reporting early or staying late in conjunction with an employee’s scheduled work shift as referenced in 206.08 B.

2. Immediately before or after working an R/O day. (When an employee is required to return to work before working an R/O day or after working an R/O, as defined in 206.10 A, special compensation will be permitted.)

3. When less than one hour exists between the end of the scheduled work shift and the beginning of the after-hours assignment except when actual travel between facilities (defined as a sufficient distance to reasonably require travel by a motor vehicle) is required.

4. When less than one hour exists between the end of the after-hours assignment and the beginning of the scheduled work shift except when actual travel between facilities (defined as a sufficient distance to reasonably require travel by a motor vehicle) is required.

5. When the time for the special compensation overlaps in any way with any off-duty employment.

1. When properly subpoenaed in conjunction with their department-related duties to attend judicial functions in a county other than Dallas, Collin, Denton, Kaufman, or Rockwall Counties, employees will be furnished transportation and expenses. 

2. Employees will be compensated for court/judicial assignments for the time actually traveling to and spent in court or the judicial function until released by the court or prosecutor. Employees will receive overtime or compensatory time for any amount of time over their normal duty tour while in duty status, including travel time.

3. In cases where witness fees are paid to an employee, such fees will be refunded to the City of Dallas through the Manager of the Equipment Services Section. The refund will not exceed the amount of expenses drawn or claimed from the city.

1. Division and Section Commanders will review the need for each out of town trip to help curtail overtime and compensatory time.

2. If feasible, out of town trips will be made during an employee's normal tour of duty.

1. Be approved in an “On Call” position by the officer’s Bureau Commander;

2. Be continuously tied to a communication device (i.e., police radio, telephone, Blackberry, etc) for immediate contact and response;

3. Modified behavior (i.e., not consume intoxicants or any similar substance(s) that impairs action or performance);

4. Be required to respond to the communication notice by arriving at the designated location within 30 minutes or less of the notice in appropriate police attire; and

5. Be subject to discipline for failure to respond.

1. Sworn employees, temporarily fulfilling the duties of a higher grade for any length of time, will be compensated at the rate of that higher grade. The key consideration in determining eligibility for Temporary Assignment Pay (which will be referred to as T.A.P.) is that an employee is actually assigned to perform the duties of the higher grade.

2. When supervisors of the ranks of Sergeant or higher will not be available to fulfill their duties, an acting supervisor may be appointed. This will include absences of full or partial days for unpaid leave, vacation leave, sick leave, other paid leave, administrative leave, or while out of the city on official business. The appointees will perform the duties of their regular position and the position to which they have been appointed. It is not always necessary to appoint someone to fulfill the duties of a higher grade; however, when circumstances dictate that a subordinate rank performs activities clearly assigned to the superior, then T.A.P. must be approved.

3. An Acting Commander will not be appointed when Division Commanders or above are on their normal days off or outside of administrative hours. If the Commander works administrative hours and the Acting Commander works an alternate work schedule, the Acting Commander can only receive T.A.P. for the hours the Commander would normally work.

4. A Sergeant performing the duties of a Watch Commander in a patrol position or other division would qualify for T.A.P.

5. Assignments as Acting Sergeants may be rotated among members of the work group who have completed their probationary periods. Assignments of Acting Commander may be rotated or determined by the needs of the Department.

6. Senior Corporals or Police Officers assigned to Patrol Bureaus will not be assigned as Acting Supervisors. Other Sergeants assigned to the watch should assume supervisory duties for Sergeants on off days or vacation.

1. In all cases, some form of written authorization must be maintained at the organizational level. These authorizations may take the form of detail sheets, memoranda, etc., and will be kept in accordance with the Records Retention and Disposition Schedule.

2. Requests for T.A.P. will be entered into the payroll system. Time will be reported in hours and/or tenths of hours.

1. A sworn employee filling in at the next higher grade will receive compensation based on current years in rank. In other words, base pay will be the same step in the higher-level rank as the step of the officer’s current rank. For example, a first year Lieutenant filling in for a Captain or Major will receive the pay of a first year Captain or Major. A second year Sergeant filling in for a Lieutenant will receive the pay of a second year Lieutenant.

2. For serving two or more ranks higher, base pay will be the step in the higher-level rank that provides at least a 10% increase.

3. A sworn employee acting in a higher salaried non-sworn position will receive compensation of 5% above the sworn employee’s current base salary. The non-sworn maximum salary must be greater than the maximum of the sworn rank in order for the sworn member to receive T.A.P.

4. Overtime will be paid at the T.A.P. rate for duties resulting from the temporary assignment. No T.A.P. overtime will be earned for overtime duties that do not involve those of the T.A.P. position.

1. All Principal FTOs will receive $100.00 per month Assignment Pay. Relief FTO’s assigned to train a recruit in an intermittent basis when needed (less than 30 days) will not receive this assignment pay.

2. All FTOs may earn a maximum of 0.6 hours overtime pay/compensatory time for each day they actually train a recruit, lateral recruit, or Reserve Officer, and complete a DOR or when serving as class advisor to a recruit class. An FTO may earn one hour (1.0) of overtime pay/compensatory time each week for completing the Weekly DOR Review for their assigned recruit. FTOs may earn a maximum one (1.0) hour of overtime pay/ compensatory time on the day in which they complete the End of Phase Evaluation Report. If on the same day the FTO trains a recruit, completes the Weekly Review, and completes an End of the Phase Evaluation, then the FTO may earn a total of 2.6 hours of overtime pay/compensatory time that day. A separate entry must be completed for each day of overtime claimed.

3. If a Principal FTO requests to be removed from an FTO assignment, is dismissed from the assignment, or

transfers to another assignment, FTO Assignment Pay will be discontinued.

4. A Personnel Action Request will be completed and forwarded for approval to the Field Training Program Commander to initiate and terminate FTO Assignment Pay.

5. Relief FTO's assigned to a training rotation to train a recruit for a period of 30 days or longer will receive assignment pay for that period. A Personnel Action Request will be completed by the FTO’s supervisor and forwarded for approval to the Field Training Program Commander to initiate the assignment pay. The assignment pay will be discontinued as soon as the relief FTO is no longer assigned to the training rotation. A Personnel Action Request be completed by the FTO’s supervisor and forwarded immediately for approval to the Field Training Program Commander to terminate the assignment pay.

6. All off-duty FTO's who attend quarterly meetings will earn overtime for the actual time spent in the meeting plus a maximum one (1) hour special compensation.

1. 6 years service - $100 per month.

2. 8 years service - $125 per month.

3. 10 years service - $150 per month.

1. The follow-up investigation of criminal offenses and for the filing and preparation of criminal cases for prosecution

2. For conducting internal audit investigations, administrative investigations on prospective police employees or for alleged misconduct by employees.

3. Investigation and preparation of nuisance abatement litigation cases.

1. Approved courses and training received in the Armed Forces for college credit.

2. Approved courses completed while attending a Police Academy. Credit is given only after completion of the prerequisites set forth by the accrediting institution.

3. Credits for the College Level Examination Program (CLEP). CLEP consists of college level examinations that allow an individual to receive college credit after demonstrating proficiency in a specific subject. Up to 12 CLEP hours from an accredited institution may be accepted.

4. Technical courses, business skill classes, and other non-degree courses completed at other trade or technical schools.

5. Only grades of A, B, C, or D are acceptable, unless the transcript indicates that the grade of S or P is equivalent to a grade of C or higher. A grade point average of 2.0 or higher must be maintained.

1. A certified transcript must be personally submitted to the Human Resources Department, Uniform Payroll Team.

2. The Uniform Payroll Team will verify institutional accreditation, semester hours earned, and that the courses were counted in grade points toward a degree.

3. After verification of this information, the requesting officer will sign a statement that all information is correct as listed.

1. The position includes a high level of public contact requiring that one third or more of work activities involve communication with the public.

2. The additional language skills are beneficial in the performance of job duties.

3. The presence of the additional language skills will have a positive impact on the Department's delivery of service.

1. To take a civil service examination;

2. To take a physical examination required by the city;

3. To make an oral appeal before the Civil Service board, collision review board, or any other board or committee (except the City Council) whose function may affect the employee’s work status;

4. To vote in a city, state, or national election;

5. For urgent personal reasons;

6. For other circumstances at the discretion of the Chief of Police; or

7. While pending disciplinary action.

A. Sworn officers may take business leave for the purpose of attending to the business of an employee organization. An “employee organization” includes the Black Police Association of Greater Dallas, Dallas Police Association, or the National Latino Law Enforcement Organization.

B. Business Leave Accounts and Donation of Time

1. A sworn officer may donate up to two hours for each month of accumulated vacation or compensatory time, up to a maximum of 24 hours, during a calendar year to the business leave account of an employee organization. The City Controller’s Office shall establish and maintain a business leave account for each employee organization.

2. A sworn officer must authorize the donation by completing the “Business Leave Donation Request” form which is available on the “N:\ Drive” in the Forms Miscellaneous folder. This form must be submitted to and approved by the City Controller’s Office. After receiving the signed authorization on an approved form, the City Controller’s Office will transfer donated time to the account monthly until the City Controller’s Office receives the sworn officer’s written revocation of the authorization.

C. Requesting and Using Business Leave

1. Only a sworn officer who is a member of an employee organization may use, for business leave purposes, the time donated to an employee organization’s business leave account. A sworn officer may use the time in that officer’s employee organization’s business leave account without receiving a reduction in salary and without reimbursing the department.

2. An officer who wishes to access the time available in an employee organization’s business leave account must complete the “Business Leave Time Request” form which is available on the “N:\ Drive” in the Forms Miscellaneous folder. This form must be submitted to the Bureau Commander through the officer’s chain of command by the president, the equivalent officer of the employee organization, or by the officer’s designee. Once approved the form must be forwarded to the City Controller’s Office. If there are no available hours in an employee organization’s business leave time account, then all costs associated with the business leave, including wages, pension and other costs must be reimbursed to the City of Dallas.

3. A supervisor shall grant a request for business leave that complies with Section C2 unless:

a. Denial of the request is necessary because of an emergency, or

b. A grant of the request would result in having an insufficient number of police officers to carry out normal functions of the department.

D. Accounting and Limits

1. The City Controller’s Office shall account for the time donated to an account and used from an account. The City Controller’s Office shall credit and debit an employee organization’s business leave time account on an hour-for- hour basis without regard to the cash value of the time donated or used.

2. Business leave may be granted for a period of not less than one-half day up to the full amount needed. An employee organization may not use more than 4,000 hours from its business leave time account in one calendar year.

3. The use of business leave by a sworn officer is not a break in service for any purpose and is treated as any other paid leave.

A. Employees who use their personal vehicle for official City business are eligible for mileage reimbursement. The guidelines for seeking mileage reimbursement are provided in Administrative Directive 3-20 “Reimbursement For The Use Of Employee Owned Vehicles.”

B. Reimbursement miles for official City business include miles driven to work related training only if such training is held at a facility that is not owned or operated by the City of Dallas. Reimbursable miles for training are limited to those miles driven in excess of the distance traveled by the employee to their normal work site. For example, if the employee normally drives ten miles each way to their regular assignment but must drive fifteen miles to a facility not owned or operated by the City of Dallas then the excess five miles (round trip total of ten) is reimbursable at the current rate specified in A.D. 3-20.

C. Employees seeking mileage reimbursement must complete a “Mileage Reimbursement Request” form. This form is available on the N drive in the Forms folder under Purchasing. The employee must indicate on this form the total miles that are reimbursable (total miles driven less the miles the employee would normally travel to work). This form should be submitted to the employee’s chain of command, through the Organizational Commander for approval, and forwarded to the Purchasing & Payables Unit for processing.

A. Restricted duty is defined as an employment status in which a sworn officer is assigned outside of the patrol and investigative functions, is not expected to perform enforcement duties, and contact with the public is minimized. Generally speaking, the officer will perform staff support duties.

B. Work hours of Restricted Duty may be departmental administrative hours or the hours of any of the three watches used in patrol or investigative assignments. Determination of work hours will be made by the individual’s Division Commander, with consideration being given to the officer’s current duty hours and days off.

C. Officers placed on Restricted Duty will continue to carry their badge, identification card, warrant of appointment, and duty weapon, unless instructed otherwise, but will wear civilian attire to and from work, and while on duty. If the duty weapon was taken for evidentiary purposes, the Firearms Training Center will provide a weapon in the interim.

D. Officers will not be permitted to work at police-related off-duty employment jobs.

E. Officers may become ineligible for various assignment pays (Field Training, Patrol Duty, Shift, etc.) due to placement on Restricted Duty for a period of five days or longer.

A. Trade Time allows an eligible sworn employee to work the shift of another sworn employee who has exhausted all paid leave or supplemental benefits and who is unable to work due to serious illness or injury to himself or certain family members. Pursuant to applicable law, the absent employee whose shift is being worked will be credited and paid as if he or she worked the covered shift.

B. Eligibility of Absent Officer

Trade Time will be considered for a sworn employee:

1. Who has suffered a severe or life-threatening injury or illness that prevents the employee from performing any type of work, and after the employee has exhausted all accrued, paid leave including sick, vacation, compensatory, AIL, mandatory City leave and all workers compensation income benefits, if applicable.

2. To care for a spouse, son, daughter, or parent who has suffered a severe or life-threatening injury or illness, and after the employee has exhausted all accrued, paid leave including sick, vacation, compensatory, AIL and mandatory City leave.

C. Approval of Absent Officer

1. The employee (or employee’s supervisor if the employee is incapacitated) must complete a memo outlining the circumstances justifying the use and approval of Trade Time.

2. The employee’s memo will be forwarded through his or her chain of command to the Division Commander for approval by each level.

3. The chain of command will review the memo to determine if all eligibility requirements have been met.

4. If approved, a copy of the memo will be provided to the employee and his or her immediate supervisor, and the original will be forwarded to the Personnel Division, Personnel Services Unit. A copy of the approved memo will be maintained at the Division level.

D. Eligibility of Substituting Officer

1. The substituting officer must work in the same capacity as the absent officer and have the ability to perform the absent officer’s normally assigned duties (e.g. patrol officer for patrol officer, detective for detective).

2. The substituting officer must have the approval of the absent officer’s immediate supervisor, who will determine the substituting officer’s suitability to perform the absent employee’s duties.

3. An employee is eligible to substitute for an officer of a different rank if the substituting officer is able to perform the absent employee’s specific assigned duties, and if the substituting officer has the approval of the absent officer’s Division Commander.

4. A substituting officer must work for an absent employee on the substituting officer’s normal off day and may not take leave in order to work for an absent officer. This does not prevent a substituting officer from working a shift different than their regularly assigned shift as long as all provisions of this order are met, including the limitation on maximum number of hours worked.

5. Hours worked by the substituting officer will not be considered in determining whether the substituting officer is entitled to weekly overtime compensation.

6. If an officer substitutes for an absent officer, each officer will be credited as if he or she worked his or her normal schedule for that shift. Though off of work, the absent officer is credited as if he or she actually worked his or her normal shift. Likewise, the substituting officer, though working, will still be shown as if he or she were on his or her normal day off.

7. Substituting for an absent officer is a purely voluntary assignment. If a properly approved substituting officer fails to cover the absent officer’s shift, the absent officer will not receive credit or pay for that shift.

8. The maximum number of hours a substituting officer can work is governed by the off-duty job policy, G.O. 421.01 (D), which states:

Total work hours are limited to 16 hours in a 24 hour period and not to exceed 112 hours in a given work week.

E. Approval of Substituting Officer

1. Contact the immediate supervisor of the absent officer to determine:

a. If he or she is eligible to perform the absent officer’s job,

b. What shift the substituting officer will work.

2. Complete the online Special Duty Request after he or she is approved to work for the absent officer. The substituting officer will:

a. Select DPD–Trade Time from the Search Available Employer link,

b. Select “Trade Time” for duty type,

c. Add the date, start, and end times of the special duty, and

d. Will enter “BADGE” and then the absent officer’s badge number in the request note box (i.e. BADGE XXXX).

3. Contact the absent officer’s immediate supervisor for approval of the Special Duty Request.

F. Duties of Absent Officer’s Supervisor

1. Ensure that the absent officer has completed a memo outlining the circumstances that would justify the use of Trade Time (or complete the memo, if the employee is incapacitated).

2. Forward the memo through the chain of command to the Division Commander.

3. When notified of approval for Trade Time, the supervisor will ensure that the absent officer has exhausted all accrued leave time, including vacation, compensatory, sick, AIL, and mandatory City leave. If an absent officer has accrued at least 8 hours of time (or 10 if working a 10 hour shift) since being approved for Trade Time, the supervisor will ensure that the accrued time is taken before scheduling a substituting officer. A substituting officer must cover the entire shift and will not be allowed to work a partial shift.

4. When contacted by an officer wanting to substitute for an eligible absent officer, the supervisor will ensure that the substituting officer is capable of performing the specific duties required of the absent officer’s position. The supervisor will approve or deny the substituting officer’s request. If the substituting officer is of a different rank than the absent officer, the supervisor will ensure that the request is forwarded to the absent officer’s Division Commander for approval.

5. If initial approval is given to a substituting officer, the supervisor will ensure that the substituting officer completes a Special Duty Request and will then approve it.

G. Recordkeeping

1. Payroll system

For the day a substitution is made for an absent officer:

a. No entry will be made for an absent officer in order to correctly credit the absent officer for a day worked.

b. No entry will be made for a substituting officer for the time worked for an absent officer.

2. Time Cards

a. Time cards for an absent officer will continue to be maintained as required in G.O. 206.02.

b. For the day a substitution is made for an absent officer, the time card of an absent officer will be marked “R/T”.

c. No entry will be entered for a substituting officer for the time worked for an absent officer.

3. Detail Sheet

For the day a substituting officer works for an absent officer, the detail will reflect the absent officer’s name with the substituting officer’s name and badge number to the side in parentheses.

A. FLEX time is a balancing time entry process only, is not paid leave, and is not a benefit of employment. FLEX time will be utilized by exempt employees (the rank of Major and above) to document working additional time during the pay period and taking off within the same pay period. The use of FLEX time will be outlined in the City of Dallas Administrative Directives.

B. Flex time is not to be confused with an altered work schedule. For example, if an employee attends court before their shift, a supervisor may approve an altered work schedule for that day and allow the employee to leave work once they reached their scheduled daily work hours (with keeping minimum staffing in mind).

A. Eligibility

1. Employees who have experienced a traumatic event while on duty or have experienced multiple events which have resulted in a cumulative traumatic effect are eligible to receive paid mental health leave. The need for mental health leave must be verified by a licensed psychiatrist, psychologist, licensed counselor, therapist, or other mental health provider.

2. Traumatic Event means actual death, serious injury, or physical abuse, either of oneself or of another, during the employee’s scope of employment that is outside the typical experiences of the employee’s work environment and causes the employee to experience unusually strong emotional reactions or feelings that have the potential to cause lasting adverse effects on their functioning and mental, physical, social, or emotional well-being. A traumatic event does not include personality conflicts or disagreements between or among supervisors and/or co-workers.

3. Employees who are determined to be eligible are allowed up to five days of mental health leave per fiscal year. Additional mental health leave may be considered on a case-by-case basis.

4. Use of mental health leave will not affect an employee’s salary, sick leave, vacation leave, holiday, or other paid leave balances.

B. Applying for Mental Health Leave and Confidentiality

1. Employees with questions regarding the use of mental health leave may contact a member of the Department’s Wellness Unit or Psychological Services Unit.

2. Mental Health Leave Forms, which include one form for the employee and a separate form for the provider, are available in the Wellness Unit, Psychological Services Unit, or can be downloaded directly from the N: drive.

3. The Wellness Unit can assist employees with the forms required for a mental health leave request.

4. The Wellness Unit will maintain a current list of all mental health services and resources available to employees.

5. Requests for mental health leave may be submitted to the Wellness Unit, Psychological Services Unit, or directly to Human Resources for review at the following email: CODEmployeePaidLeave@dallascityhall.com.

6. Mental Health Leave will be entered into Workday as Administrative Leave.

7. All requests for mental health leave and any medical information related to mental health leave in accordance with this section will remain confidential to the extent allowed by law and will be kept separate from the employee’s personnel or departmental file.

The Employee Shift Swap Program (“Swap Program”) maintains minimum staffing levels needed to deliver necessary police services. The Swap Program allows employees to swap shifts with another employee to take time off from work when there is no availability to take off due to minimum staffing requirements, by finding a qualified replacement to work their shift. This program applies to all employees of the Dallas Police Department.

A. Employees having their request for time off denied because of minimum staffing may find a qualified employee to work as a replacement within the same pay week (Wednesday through Tuesday) and same shift length (8- hour or 10-hour shifts).

1. “Swap” means that two qualifying employees work each other’s shifts, with supervisor approval, and subject to the parameters set forth below.

B. The request to swap shifts must be:

1. Made no less than 72 hours prior to the shift during which the time off is to be taken. If the request is made less than 72 hours prior to the shift, then the affected watch/unit commander may waive the time requirement.

2. Approved by the requesting employees’ supervisor or higher authority (if the supervisor is not available).

i. The supervisor shall deny a Swap Request if the qualifications are not met.

ii. The supervisor has discretion to deny a Swap Request where the qualifications are met but the supervisor deems that the swap is not in the best interest of the department.

1. Denials of Swap Requests are not grievable

3. Indicated on the Swap Request form, which is available on DPD’s Intranet under the resources page in the forms link.

4. Employees should not accrue overtime as a result of swapping shifts (due to being required to swap shifts within the same work week of the same number of hours) except for hours worked that exceed the normal shift time. For example, if an officer swaps an 8-hour shift, but the officer working the swapped shift is required to work 10 hours, the 2 additional hours would count towards hours worked for overtime purposes for the officer who worked the additional hours.

iii. Note that if an employee works a swapped shift that results in overtime due to an error, the employee must be paid overtime for all time worked over 40 hours in the work week; however, the party responsible for the error may be subject to disciplinary action.

C. Once the Swap Request has been granted, the supervisor responsible for maintaining the detail shall document the following in the detail:

1. Name of the requesting officer;

2. Number of hours being taken off;

3. Name of the replacement officer;

4. Dates and days being swapped.

D. Qualifications

1. Employees who are swapping shifts through the Swap Program must work in the same capacity as their counterparts in the trade, have the ability to perform the same duties and be in the same shift/division.

Examples below but not limited to:

• call answering officer for call answering officer,

• FTO for FTO,

• detective for a detective,

• 911 Dispatcher for 911 Dispatcher.

E. Violations

1. A first-time failure of an employee to cover their swapped shift shall result in a 90-day disqualification from participating in the Swap Program and may be investigated in accordance with the department’s disciplinary system.

2. Any subsequent violation shall result in a mandatory 6-month disqualification from Swap Program participation and shall be investigated in accordance with the department’s disciplinary system.

3. A third violation shall result in a mandatory one (1) year disqualification from Swap Program participation and shall be investigated in accordance with the department’s disciplinary system.

F. Swap Program Tracking

1. Each Division will maintain a Swap Log at the division documenting all occasions when the SORP is utilized. (The log is available on the DPD Intranet under forms.)

2. Each Division will keep the original copy of the Swap Request form for three (3) years from the date of the request.

G. Voluntariness

1. Participation in Swap Program is voluntary

2. A supervisor may suggest that an employee swap shifts with another employee working in the same capacity during regularly scheduled hours, but each employee is free to refuse to perform such work without sanction and without being required to explain or justify the decision.

H. Restrictions

1. Employees are prohibited from taking leave time in order to work for an absent employee. Employees may only swap their scheduled shifts.

2. Employees will still be required to follow all leave time policies and procedures in the City’s personnel rules and DPD’s General Orders.

1. A written request must be sent through the Workers Compensation Team to the Director of Risk Management for approval, prior to any hospital or medical treatment for injuries sustained prior to July 1, 1974, except in an emergency.

2. The City of Dallas, Human Resources Department, must be billed directly by all doctors, hospitals, and pharmacies for expenses incurred as a result of injuries sustained prior to July 1, 1974.

3. Subsequent aggravation, relapse, or re-injury traceable to a specific time or event after July 1, 1974, is considered to be a new injury and will be handled as such.

1. For injuries sustained by employees on or after July 1, 1974, that require treatment or hospitalization, a supervisor will complete the right side of a City of Dallas Order for Medical Treatment form. The form will be given by the supervisor or employee, as circumstances dictate, to the attending physician who will complete the left side of the form.

2. The physician will retain the goldenrod copy for billing purposes. The remaining four copies will be returned to the department. The supervisor will place a photocopy in the employee's medical record folder. The white, green, canary, and pink copies will be forwarded to the Workers Compensation Team.

3. The appropriate servicing agent for the City of Dallas must be billed directly by all doctors, hospitals, and pharmacies for expenses incurred by employees for on-duty injuries. The appropriate servicing agent will be listed on the City of Dallas Order for Medical Treatment form. Exceptions should be brought to the attention of the Workers Compensation Team.

1. A first-aid report will be submitted by the immediate supervisor or acting supervisor on all employees who receive minor injuries that do not require medical treatment or lost time.

2. First-aid reports will be completed in full, using the City of Dallas Supervisor's Injury Investigation Report. These will be utilized in case complications arise at a later date and the employee requires medical treatment and/or loses time from work.

1. When any employee reasonably believes he/she has been exposed to a communicable disease while on duty, the employee will notify the immediate supervisor as soon as possible. Exposure to flu or colds is not covered within the scope of this policy.

2. Upon notification, the supervisor or acting supervisor will complete the City of Dallas Supervisor's Injury Investigation Report and forward it to the Workers Compensation Team within 24 hours.

3. If any employee suspects that he/she has been exposed to Acquired Immune Deficiency Syndrome (AIDS), the employee should notify the supervisor or acting supervisor for submission of the City of Dallas Supervisor's Injury Investigation Report. See Section 438.00 for further information on AIDS.

1. An employee, after release to limited duty status by the treating physician, is required to contact the department’s Workers’ Compensation Coordinator no later than one (1) day following the notice of release. The purpose for contact is to schedule an appointment to obtain and review the bona fide offer of employment and receive temporary assignment.

2. The employee must schedule the appointment time for a date prior to returning to work in a limited duty capacity.

3. This requirement applies to an employee temporarily disabled due to any on or off-duty injury/illness.

4. The employee must provide a completed Physician’s Limited Duty Recommendation form (pages 9 and 10 of A.D. 3-55) from the treating physician to be eligible for the limited duty assignment.

1. the position offered;

2. the duties of the position;

3. the awareness of and willingness to abide by the physical limitation under which the employee or the treating physician have authorized the employee to return to work;

4. the maximum physical requirements;

5. the wage;

6. the location of the employment;

7. the time frame (length of assignment up to 16 weeks).

1. Does not include the ability to make a forcible arrest and/or;

2. Does not include the ability to qualify with a pistol or shotgun, as long as the employee has a current exemption from said qualifications on file with the Dallas Police Department from TCOLE.

1. Must maintain TCOLE certification from the State of Texas.

2. May only wear their uniform if qualified to carry a pistol.

3. They will not wear their uniform in public except where the essential function of the position they hold requires a uniform in public.

4. Are not permitted to accept off-duty police related jobs.

1. The term medical records includes the following:

a. City of Dallas Order for Medical Treatment.

b. City of Dallas Supervisor's Injury Investigation Report.

c. Dallas Police Department Supervisor's Investigation of Injury Report.

d. Supervisor's Supplemental Report of Injury Form.

e. Physician's Limited Duty Recommendation.

f. Letters from physicians.

g. Copies of prescriptions for on-duty injuries.

h. Records of employment physicals.

i. Records of driver physicals.

2. The term secure area means a location not normally accessible to the general public or employees in a room that can be locked during non-duty hours. Access to medical files should be limited to a need to know basis or when reasonable accommodation is requested.

1. When Organizational Commanders determine that a notary vacancy exists, they will advise their own Notary Coordinator to provide the applicant with an application. The applicant will return the completed application to the originating Notary Coordinator for review.

2. Organizational Commanders will forward the completed application and a cover memorandum justifying the request to the Departmental Notary Coordinator in the Legal Services Section.

3. The Departmental Notary Coordinator will determine the authorized number of notaries for the ORG number making the request and the current number of departmental commissions and:

a. If department maximum has not been reached, will forward the completed application, along with the cover memorandum, to Risk Management. The Legal Services Section Commander will endorse the cover memo by signature, title, and the word "approved.”

b. If the request would cause the number of notaries to exceed the departmental maximum allowed, will forward all paperwork to the Assistant Director, Financial and Contract Management Division, for review.

4. When an employee receives a notary bond, it should be taken immediately to the organizational Notary Coordinator to be signed and notarized. (A bond must be processed within ten days).

5. The ORG-level Notary Coordinator will personally take the bond, a cover memorandum, and receipt memorandum to the Departmental Notary Coordinator, who will forward the packet to Risk Management.

6. Employees are responsible for providing their Notary Coordinator with the following:

a. Date commission expires.

b. Change in home address (renewals cannot be forwarded).

c. Notification if employee is transferred.

7. The ORG-level Notary Coordinators will notify the Departmental Coordinator when an employee having a notary commission transfers, resigns or retires.

1. Employees will be notified by mail approximately three months prior to the expiration of their commissions.

2. Employees must advise their Notary Coordinator when they receive notification that their commission is about to expire or if any name corrections are needed.

3. Renewal requests will follow the same procedures as those used for new applications.

1. The request will identify the aspects of the project along with any funding identified and chain of command approval.

2. Once the Technology Advisory Board request is received, a meeting will be scheduled to discuss the scope of the project and any resources (DPD and non-DPD) needed.

3. An Immediate Business Technology Request will be completed, to include quotes for equipment and/or software.

1. Requests to change information systems will be addressed by CIS. Each change request will be carefully examined for system impact, system compatibility, developmental programming costs, and continuing operational costs.

2. If a request is for on-line data or for services that are readily available to the Department, the project will be assigned to a member of CIS.

3. If a request for data is not on-line or a service is not readily available to the Department, the project will be referred to CIS.

1. CIS regarding proper software usage.

2. Financial and Contract Management Division regarding software purchase.

1. Copy for personal use, or otherwise reproduce, distribute, lend, or exchange copyrighted computer software.

2. Place games upon City of Dallas computer equipment. Games embedded in software applications will be deleted unless removal interferes with software performance.

3. Install or use any software in violation of a manufacturer’s license agreement in the course of conducting Department business.

4. Load personal software on City of Dallas computers without written approval from the Organizational Commander.

1. Employees comply with all applicable statutes, software manufacturer license agreements, and Department procedures concerning the use of computer systems and software.

2. If permitted by the software product license agreement, only a single back-up copy is made of licensed commercial software assigned to their organization.

a. The right to maintain an archive copy of software shall be a requirement of every software procurement specification.

b. The right to maintain an emergency back-up location of software shall be a requirement of every mission critical software procurement specification.

3. All licensed software is tagged and accounted for in accordance with General Order Section 809.00 (Fixed Assets and Equipment), which requires an organizational level, to conduct an inventory annually or when there is a change-of-command.

4. Documentation of software ownership is maintained in a readily accessible, secure location, with a copy sent to CIS.

5. Donated and seized computer software ownership is documented and transferred in accordance with manufacturer’s requirements.

6. They are provided a password for any protected computer equipment or application.

1. If the responding officer or expediter determines that an offense has occurred, an offense report will be made.

2. The determination that an offense has occurred is the responsibility of the responding officer or expediter. Officers and expediters will use the standard of “Reasonable Belief” that an offense has occurred, and a subsequent offense report made.

3. Reasonable Belief means specific, articulable facts, which together with the officer’s experience, general knowledge, and rational inferences, would justify the conclusion made by another officer if faced with those circumstances or facts.

1. The officer or expediter will ensure that the following information is included in the preliminary report:

a. Information that would be included in an offense report to include MO, complainant name, address, and phone, suspect information, dates and time of the alleged offense, evidence that is observed, and a narrative of what the complainant states occurred.

b. The Public Narrative will only include the basic information as related to the call for service, ie: On (date) officers responded to a call regarding (call) at (address) in Dallas, Dallas County, Texas. No offense information should be included in the Public Narrative.

c. The Offense Narrative must include information in the report detailing the investigative findings, officer observations, or reasons why the complainant lacks credibility.

d. Use of surnames in the narrative will follow General Orders 210.08.

2. Physical evidence will be handled according to the guidelines and procedures of the Department.

3. Exceptions:

a. Allegations of family violence assaults or protective order violations will be handled as an offense only. Texas Code of Criminal Procedure Art. 5.04 directs officers to protect the complainant from potential violence.

b. Any crime of a sexual nature involving a child as a victim will only be made as an offense.

c. Domestic violence sexual assaults or domestic violence aggravated sexual assaults may only be submitted as a preliminary offense report at the direction of the on-call domestic violence detective.

d. Attempted or actual Sexual Assault or Aggravated Sexual Assault may only be “Preliminary Investigation” if decided by the on-call detective handling the case (following General Orders 304.05 C).

1. In the initial report, include all suspect or witness information discovered during the investigation. Place all suspect and witness names, addresses, etc., on the appropriate screens of the offense report or on a supplement report. Refer to Section 210.08 (Use of Surnames or Identifying Information in Reports) for additional guidelines.

2. If a complainant is deemed by the responding officer to not be credible, (by intoxication, complainant’s own statements, or if evidence or witness statements are contradictory), the officer will consider what additional evidence is available and will make only the report that is supported by that evidence. The statements of the complainant and any evidence that is contradictory must be included in a “Preliminary Investigation” report. No officer will end the tour of duty without ensuring that all calls to which he/she responded have had the proper documentation completed or the appropriate report completed on the case number. Officers should check their FBR Inbox to ensure that reports that have been returned for correction are corrected and re-submitted to Staff Review.

1. All offense, Preliminary Investigation offense, and incident reports will be completed in FBR on the MDC or in FBR on a desktop workstation.

2. Officers who do not have access to an MDC or a desktop workstation, will contact an on-duty officer to utilize the officer’s MDC to personally make the report.

3. Officers will complete an incident report (MIR) when impounding a vehicle for any reason other than a confirmed stolen hit on NCIC/TCIC. This includes 24-hour parking violations.

4. Officers will complete an Offense Report or Supplement Report for a confirmed stolen vehicle.

5. Officers will complete an Incident Report if, during the initial investigation of a Missing Person or Want to Locate call, it is determined that the individual is not missing.

1. An Offense Report is:

a. A report made by a member of the department, which documents a criminal allegation from a person who alleges that a crime occurred in the city of Dallas. Offense reports must contain all the elements of the alleged crime and the officer must have reasonable belief that a criminal offense occurred. Offense reports are routed to investigative units for follow-up and may be supplemented with additional information.

b. A report that documents incidents that are not classified as crimes but may require investigative follow-up; examples are Runaways, Missing Persons, and Lost or Found Property.

2. A ‘Preliminary Investigation’ report is an alleged criminal complaint that an officer or expediter creates after interviewing the complainant. The officer must have reasonable belief that a criminal allegation did not occur as the complainant stated. This report documents the incident and may be supplemented at a later time. ‘Preliminary Investigation” reports are routed to investigative units for follow-up and may be supplemented with additional information. Circumstances that may generate an officer making a “Preliminary Investigation” report instead of an offense report include, but are not limited to:

a. Evidence does not support or contradicts the person’s account.

b. The officer believes that a complainant is not credible. Examples of a lack of credibility include:

i. Complainant changes their account of the incident.

ii. Complainant is intoxicated by drugs or alcohol.

iii. Complainant gives evasive or incomplete answers.

iv. Complainant is known to be involved in a criminal enterprise at the time of the alleged offense.

v. Complainant exhibits behaviors that would lead an officer to believe that they may suffer from mental illness.

c. Lack of evidence, the officer’s expert opinion of what occurred, or the complainant’s lack of credibility must be included in the narrative of the report.

3. An Incident Report is a report used to document non-criminal police incidents, citizen contacts, intelligence information, or any incident that requires documentation. Incident reports may be routed to investigative units for informational purposes and cannot be supplemented.

4. An incident will be classified as a “Homicide Investigation” when it is unclear whether the homicide may have been the result of a justifiable defense under Chapter 9 of the Texas Penal Code. The “Homicide Investigation” classification will only be used by the Crimes Against Persons Division. This classification provides the Homicide Unit additional time to establish the elements of the offense and investigate any possible self-defense claims. The title “Homicide Investigation” is for temporary use only and is valid for up to 15 days following the date that the offense incident was initially reported unless an extension is approved by the Crimes Against Persons Division Commander. An extension will only be allowed for an additional 15 days. The Homicide Unit is required to have a valid NIBRS-coded offense title selected for the report in RMS on or before the 15- or 30-day deadline.

1. Check the reports for elements of the reported offense, content, readability, and legibility. Any reports not meeting minimum standards will be returned to the reporting officer for correction.

2. Assign Uniform Crime Reporting Code and determine the status of the offense.

3. Make distribution of reports to concerned divisions or sections.

4. Assign incidents for investigation as outlined in Section 210.05.

GENERAL PROVISION FOR ASSIGNMENTS

A. The following preparatory offenses are assigned to the respective Operations Division that would have investigative jurisdiction over the offense if it had been completed:

Section 15.01	Criminal Attempt
Section 15.02	Criminal Conspiracy
Section 15.03	Criminal Solicitation
Section 16.01	Unlawful Use of Criminal Instrument

B. The following offenses will be assigned to units having investigative responsibility for prior offenses. For any of the following sections of the Penal Code to be filed, a prior offense must have occurred. The unit having investigative responsibility for the filing of the prior offense will handle these offenses as the occasion arises. For example, if a complainant in an aggravated assault case was threatened, the Crimes Against Persons Division would also file the retaliation case. Reporting officers must include sufficient information regarding the prior offense so that the unit to which it is assigned can be identified. Those cases developed by the Internal Affairs Division involving Perjury, Aggravated Perjury, or False Report to a Peace Officer will be referred to the Assaults Unit of the Crimes Against Persons Division for filing.

Section 36.05	Tampering With a Witness
Section 36.06	Obstruction or Retaliation
Section 37.02	Perjury
Section 37.03	Aggravated Perjury
Section 37.08	False Report to Peace Officer
Section 37.09	Tampering with or Fabricating Physical Evidence
Section 38.05	Hindering Apprehension or Prosecution
Section 38.06	Escape
Section 38.07	Permitting or Facilitating Escape
Section 38.09	Implements for Escape
Section 38.10	Bail Jumping and Failure to Appear
Section 38.12	Barratry
Section 42.062	Interference with Emergency Request for Assistance

OFFICE OF THE CHIEF OF POLICE

C. The following offense will be assigned to the PUBLIC INTEGRITY UNIT:

The Public Integrity Unit will investigate all criminal conduct, with the exception of homicides, deaths in custody, and officer-involved shootings, that occurred within the city limits of Dallas involving:

1. A police employee, whether on-duty or off-duty.

2. Any City of Dallas employee, if the conduct occurred while the employee was on-duty or acting within their official capacity.

*The Public Integrity Unit may serve in an advisory role in the aforementioned exceptional cases to the appropriate investigative unit with follow-up responsibility. Officers who become aware of any criminal conduct involving a City of Dallas employee are encouraged to contact the Public Integrity Unit, regardless of whether the Public Integrity Unit will ultimately have responsibility for the investigation.

INTELLIGENCE DIVISION

D. The following offenses are assigned to the CRIMINAL INTELLIGENCE UNIT:

Section 16.02	Unlawful Interception, Use, or Disclosure of Wire, Oral, or Electronic Communications
Section 16.03	Unlawful Use of a Pen Register or Trap and Trace Device
Section 16.04	Unlawful Access to Stored Communications
Section 16.05	Illegal Divulgence of Public Communications
Section 36.03	Coercion of Public Servant or Voter
Section 36.04	Improper Influence
**Section 36.07	Acceptance of an Honorarium
**Section 36.08	Gift to Public Servant by Person Subject to His Jurisdiction
Section 36.09	Offering Gift to Public Servant
Section 37.10	Tampering with Governmental Record (Except Forged or Counterfeit Drivers Licenses, License Plates, Validation Stickers, and Inspection Stickers)
**Section 39.02	Abuse of Official Capacity
​**Section 39.03	​Official Oppression
​**Section 39.04	​Violations of the Rights of Person in Custody
​**Section 39.06	​Misuse of Official Information
​Section 42.02	​Riot
​​**Section 42.03	​Obstructing Highway or Other Passageway
​​**Section 42.05	​Disrupting Meeting or Procession
​​**Section 46.03	​Places Weapons Prohibited (Polling Place)
​Section 28.09	​Damaging Critical Infrastructure Facility
​Section 76.02	​Terrorism
​Section 76.03	​Aiding in the Commission of Terrorism
​Section 76.04	​Hindering Prosecution of Terrorism
​Section 38.115	​Operation of Unmanned Aircraft Over Correctional Facility or Detention Facility
​Section 42.15	​Operation of Unmanned Aircraft over Airport or Military Installation

**These offenses are assigned to the Criminal Intelligence Unit only when the Mayor, any City Council member, or any public servant other than a City employee is involved.

*** These offenses are assigned to the Criminal Intelligence Unit only when the Division Commander of the Intelligence Division deems it necessary.

NOTE: The Criminal Intelligence Unit will coordinate the investigations of any criminal offense that is:

1. Committed on the premises of City Hall at 1500 Marilla Street.

2. Committed against the Mayor or any City Council member.

3. Filed against the Mayor or a City Council member.

4. Any other offense the Intelligence Commander deems necessary.

The Bureau or Division Commander whose personnel conduct the on-the-scene investigation or the follow-up investigation resulting in a case filing will ensure that the Criminal Intelligence Unit Commander is notified. Primary investigation and case- filing responsibilities remain with the bureau, division, or section having investigative responsibility.

TACTICAL AND SPECIAL OPERATIONS BUREAU

TACTICAL OPERATIONS GROUP

SPECIAL OPERATIONS DIVISION

E. The following offenses are assigned to the TACTICAL SERVICES UNIT:

Section 22.07	Terroristic Threat (relating to explosives or incendiary devices)
Section 28.03	Criminal Mischief (when explosives or incendiary devices are used)
Section 42.06	False Alarm or Report (bomb threat)
Sec. 46.05(a)(1)	Prohibited Weapons (an explosive weapon)
Section 46.08	Hoax Bombs
Section 46.09	Components of Explosives

Note: The Explosive Ordnance Squad will assist the Crimes Against Persons Division in bombings and bomb threats involving an injury, death, or robbery. The Explosive Ordnance Squad will conduct investigations in incidents of accidental explosions, bombings, bomb threats, found bombs, explosives, fire bombings, arson, and related incidents.

TACTICAL OPERATIONS DIVISION

F. The following offenses are assigned to the TRAFFIC UNIT:

​Section 19.04 – PC	​Manslaughter (As a result of a Motor Vehicular Accident, occurring on property whether open or not to the public.) Not Family Violence
​Section 19.05 – PC	​Criminally Negligent Homicide (As a result of a Motor Vehicular Accident, occurring on property whether open or not open to the public.) Not Family Violence
​Section 28.03	​Criminal Mischief (Only offenses where a Motor Vehicle was used to Intentionally or Knowingly cause damage or destroy tangible property)
​Section 28.04	​Reckless Damage or Destruction (Only offenses where a Motor Vehicle was used to Recklessly damage or destroy property)
Section 38.04	Evading Arrest or Detention (Direct File) (Only offenses where the Evading occurs in a Motor Vehicle for Traffic offenses only) (Vehicle Crimes DOES NOT handle the offense: When a person commits or attempts to commit a felony, other than manslaughter, and in the course of and in furtherance of the commission or attempt, or in immediate flight from the commission or attempt, he commits or attempts to commit an act clearly dangerous to human life that causes the death of an individual. This is Murder 19.02 (b)(3) PC and will be handled by Crimes Against Persons)
Section 49.04	Driving While Intoxicated (Direct File)
Section 49.05	Flying While Intoxicated (Direct File)
Section 49.06	Boating While Intoxicated (Direct File)
Section 49.065	Intox/Oper Amusement Ride
Section 49.07	Intoxication Assault (As a result of a Motor Vehicular Accident, occurring on property whether open or not open to the public.) Not Family Violence
Section 49.08	Intoxication Manslaughter (As a result of a Motor Vehicular Accident, occurring on property whether open or not open to the public.) Not Family Violence
Section 545.421 TC	Fleeing or Attempting to Elude Police Officer; Offense.
Section 521.253	Occup License Violations
Section 545.420	Racing on Highway
Section 550.021 TC	Accident Involving Personal Injury or Death. (Replaced (FSRA) "Failure to Stop and Render Aid)
Section 550.022 TC	Accident Involving Damage to Vehicle (Replaced (FLID) "Failure to Leave Identification)
Section 550.024 TC	Duty on Striking Unattended Vehicle (Replaced (FLID) "Failure to Leave Identification")
Section 550.025 TC	Duty on Striking Fixture or Highway landscaping. (Replacing (FLID) "Failure to Leave Identification")
Section 49.061	Boating While Intoxicated with Child Passenger

TACTICAL INVESTIGATIONS GROUP

SPECIAL INVESTIGATIONS DIVISION

G. The following offenses are assigned to the NARCOTICS UNIT:

​Violation of Health and Safety Code

​Violation Dangerous Drug Act

​Poss of, attempting to, or Passing Forged Prescriptions

​Section 38.11 Prohibited Substance/Item Correctional Facility

​Section   19.02       (4) Murder (by controlled substance manufacture/delivery)

​HSC 444.044 Offense for Distribution or Sale of Kratom Product to Minor

H. The following offenses are assigned to the VICE UNIT:

Section 20A.02	Trafficking of Persons (Age 18 and Older)
Section 21.07	Public Lewdness
Section 21.08	Indecent Exposure
Section 25.01	Bigamy
Section 32.44	Rigging Publicly Exhibited Contest
Section 43.02	Prostitution
Section 43.03	Promotion of Prostitution
Section 43.04	Aggravated Promotion of Prostitution
Section 43.05	Compelling Prostitution
Section 43.22	Obscene Display or Distribution
Section 47.02	Gambling
Section 47.03	Gambling Promotion
Section 47.04	Keeping a Gambling Place
Section 47.05	Communicating Gambling Information
Section 47.06	Possession of Gambling Device, Equipment, or Paraphernalia

a.     V.H.S.C. (marijuana only) is a direct file offense.

TACTICAL INVESTIGATIONS DIVISION

I. The following offenses are assigned to the GANG UNIT.

Section 16.06	Unlawful Install Tracking Device
Section 34.02	Money Laundering
Section 36.02	Bribery (when the suspect is not a City employee)
Section 71.02	Engaging in Organized Criminal Activity
Section 71.022	Solicit Gang Member
Section 71.023	Direct Activities of Gang

NOTE: The Gang Unit will coordinate the investigations of any criminal offense that:

1. Involves Gang members

2. Offenses the Gang Unit determines involve Gang Activity.

3. Other Offenses determined by the Special Investigations Division Commander

J. The following offenses are assigned to the FUGITIVE UNIT.

Section 38.112

Tampering with Electronic Monitoring Device

PATROL BUREAU

K. The following offenses are assigned to the respective geographic Investigative Unit within the Patrol Divisions where the offense occurred:

CENTRAL DIVISION

NORTHEAST DIVISION

SOUTHEAST DIVISION

SOUTHWEST DIVISION

SOUTH CENTRAL DIVISION

NORTHWEST DIVISION

NORTH CENTRAL DIVISION

All offenses involving lottery tickets and equipment.

The following violations of the Texas Penal Code:

Section 25.10	Interference with Guard Rights
Section 28.03	Criminal Mischief (except relating to explosives or incendiary devices)
Section 28.04	Reckless Damage or Destruction
Section 28.07	Interference with Railroad Property
Section 28.08	Graffiti
Section 30.02	Burglary
Section 30.03	Burglary of a Coin Operated or Coin Collection Machine
Section 30.04	Burglary of Vehicles
Section 30.05	Criminal Trespass
Section 30.06	Criminal Trespass/Gun/CHL
Section 31.03	Theft (except UUMV, swindle theft, theft by worthless check and embezzlement theft over $2,500 and not a one-time cash theft).
Section 31.03	Theft (from Person)
Section 31.03	Theft Military Grave Marker
Section 31.03e4	Theft from Corpse/Grave
Section 31.04	Theft of Service (except rental or lease vehicles)
Section 31.11	Tampering with Identification Number (Non vehicle)
Section 31.12	Tamp/MultiChannel Info
Section 31.14	Tamp/MultiChannel Device
Section 31.15	Pos/Man/Instr Comm Theft
Section 31.16	Theft Organs
Section 32.42	Deceptive Business Practices
Section 32.441	Illegal Recruitment of an Athlete
Section 32.47	Fraudulent Destruction, Removal, or Concealment of Writing
Section 37.08	False Report to Officer
Section 37.081	False Report/Missing Person/Child
​Section 37.10	​Tampering with Governmental Records (License plates, Validation stickers, and inspection stickers only.)
​Section 38.15	​Interference with Public Duties
​Section 42.01 (a) (1-10)	​Disorderly Conduct
​​Section 42.03	​Obstructing Highway or Other Passageway
​​Section 42.05	​Disrupting Meeting or Procession
​​Section 42.055	​Disrupt Funeral Service
​​Section 42.061	​Silent or Abusive Calls to 9-1-1 Service
​​Section 42.07	​Harassment (except Stalking) Non-Family Violence
​​Section 42.11	​Destruction of Flag
​​Section 46.035	​Handgun/CHL
​​Section 46.04	​UPF/FV Conviction
​​Section 46.04	​UPF/Protective Order in Effect
​​Section 46.041	​Unlawful Poss Body Armor/Felon
​Section 46.06​	​Unlawful Transfer Weapons
​Section 46.06	​Unlawful Transfer/Handgun/<18 yoa
​Section 46.10	Deadly Weapon/Penal Inst
​Section 46.11	​Carrying Weapon in Weapons-Free School Zone
​Section 46.14	​Firearms Smuggling
​Section 48.015	​Cig Tax Viol
​Section 466.302	​Sale Ticket Greater Price (Lottery) (Govt Code)
​Section 466.303	​Sale Ticket Unauth Person
​Section 466.304	​Sale Ticket Unauth Location
​Section 466.305	​Tamp w/Lottery Equipment
​Section 42.107	​Possession of Animal by Person with Prev Conv Animal Cruelty
​Section 42.074	​Unlawful Disclosure of Residence Address or Telephone Number
​Section 31.21	​Unauthorized Possession of Catalytic Converter

L. The following crimes are assigned to the ANIMAL CRUELTY SQUAD within the PATROL BUREAU.

Section 21.09	Bestiality
Section 38.15	Interference with Police Animal
Section 42.09	Cruelty to Livestock Animals
Section 42.091	Attack on Assistance Animal
Section 42.092	Cruelty to Non-livestock Animals
Section 42.10	Dog Fighting
Section 42.105	Cockfighting

INVESTIGATIONS BUREAU

CRIMINAL INVESTIGATION GROUP

M. The following offenses are assigned to the units within the CRIMES AGAINST PERSONS DIVISION:

HOMICIDE UNIT
Section 19.02	Murder
Section 19.03	Capital Murder
Section 19.04	Manslaughter
Section 19.05	Criminally Negligent Homicide
Section 42.08	Abuse of Corpse

SPECIAL INVESTIGATIONS UNIT (SIU)
Section 19.02	Murder for Hire
Section 22.02	Assault Public Servant Officer/Security
Section 22.02	Aggravated Assault Public Servant Officer/Security
Section 22.11	Harassment Public Servant
Section 39.05	Failure to Report Death of a Prisoner

ROBBERY UNIT
Section 20.02	Unlawful Restraint
Section 20.03	Kidnapping
Section 20.04	Aggravated Kidnapping
Section 20.05	Smuggling of Person
Section 29.02	Robbery
Section 29.03	Aggravated Robbery
Section 31.07	​Unauthorized Use of Vehicle (Taken in Robbery)

SEX ASSAULTS UNIT
Section 21.15	Invasive Visual Recording
Section 21.16	Unlawful Disclosure or Promotion of Intimate Visual Material
Section 21.19	Unlawful Electronic Transmission of Sexually Explicit Visual Material
Section 22.011	Sexual Assault (17 yrs. Of age and older, including F/V)
Section 22.021	Aggravated Sexual Assault (17 yrs. Of age and older, including F/V)
Section 22.012	Indecent Assault/Exposure
Section 42.072	Stalking
Section 21.165	Unlawful Production or Distribution of Certain Sexually Explicit Videos (17 yrs of age and older)

ASSAULT UNIT
Section 22.01	Assault
Section 22.02	Aggravated Assault
Section 22.04	Injury to an Elderly or Disabled Individual
Section 22.05	Deadly Conduct
Section 22.07	Terroristic Threat
Section 22.08	Aiding Suicide (SBI)
Section 22.09	Tampering with Consumer Product
Section 37.02	Perjury (IAD Referral Only)
Section 37.03	Aggravated Perjury (IAD Referral Only)
Section 37.08	False Report to a Peace Officer (IAD Referral Only)
Section 38.03	Resisting Arrest, Search, or Transportation (Suspect At Large)
Section 38.14	Taking or Attempting to Take Weapon from Peace Officer
Section 38.171	Fail to Report Felony (SBI)
Section 39.05	Failure to Report Death of a Prisoner
Section42.01 (a) (7,10,11)	Disorderly Conduct (Discharging a Firearm on or across a Public Road; or Exposure in a Public Place)
Section 42.08	Abuse of Corpse
Section 48.02	Prohibition of the Purchase and Sale of Human Organs

NOTE: For all CAPERS offenses listed above, the investigative responsibility belongs to the General Investigation Division, Youth Operations Unit, when the victim is a juvenile. If the offense involves a family relationship as defined by Family Code Chapter 71, 71.0021 Dating Violence, 71.004 Family Violence; the investigative responsibility belongs to the Domestic Violence Unit.

SPECIAL VICTIMS DIVISION

N. The Domestic Violence Unit is responsible for investigating offenses involving the assault of a person by a member of a family (except cousins) or household against another member of the family or household in accordance with Family Code Sec. 71.004, to include violations of protective orders.

The offenses listed below are the investigative responsibility of the Domestic Violence Unit, except for incidents involving death:

Section 20.02	Unlawful Restraint/FV
Section 20.03	Kidnapping/FV
Section 20.04	Aggravated Kidnapping/FV
Section 22.01	Assault/FV
Section 22.02	Aggravated Assault/FV
Section 22.04	Injury to Elderly or Disable Individual/FV
Section 22.05	Deadly Conduct/FV
Section 22.07	Terroristic Threat/FV
Section 25.02	Prohibited Sexual Conduct
Section 25.07	Violation of a Protective Order/FV
Section 25.11	Continuous Violence Against Family
Section 29.02	Robbery/FV
Section 29.03	Aggravated Robbery/FV
Section 30.02	Burglary with Intent to Commit Assault/FV
Section 36.06	Obstruction or Retaliation/FV
Section 42.062	Interference with Emergency Request for Assistance/FV
Section 42.07	Harassment/FV
Section 42.072	Stalking/FV

O. The Crimes Against Children Unit is comprised of the following squads: Child Abuse, Child Exploitation, High-Risk Victim Trafficking, Internet Crimes Against Children, and the Sex Offender Apprehension Program and Sex Offender Registration.

The Child Abuse Squad investigates:

a. child murders when the victim is under 10 years of age.

b. all infant deaths except traffic fatalities.

c. any offenses to include the following where the suspect is family a member or someone who had legal responsibility for control of the child.

Section 19.02	Murder (Child is under 10 and Parent is Suspect)
Section 19.03	Capital Murder (Child is under 10 and Parent is Suspect)
Section 19.04	Manslaughter (Child is under 10 and Parent is Suspect)
Section 19.05	Criminally Negligent Homicide (Child is under 10 and Parent is Suspect)
Section 21.02	Continuous Sex Abuse of Child/victim U/17
Section 21.11	Indecency with a Child/victim U/17
Section 21.12	Improper Relationship Educator/Student
Section 21.17	Voyeurism/Victim U/14
Section 22.01	Assault FV Victim U/17
Section 22.02	Aggravated Assault/FV Victim U/17
Section 22.07	Terroristic Threat/FV Victim U/17
Section 22.011	Sexual Assault/victim U/17
Section 22.021	Aggravated Sexual Assault/victim U/14
Section 22.04	Injury to a Child
Section 22.041	Abandoning or Endangering Child/ Elderly Individual or Disabled Individual/ victim U/15
Section 22.10	Leaving a Child in a Vehicle/victim U/7
Section 25.02	Prohibited Sexual Conduct
Section 38.17	Fail to Stop/Agg Sex Assault Child
Section 46.13	Making a Firearm Accessible to a Child

The Child Exploitation Squad investigates:

a. all cases of sexual assault and aggravated sexual assault of a child, indecency with a child, and exploitation of a child under 17 years of age by a stranger (non-family members).

b. any kidnapping or attempted kidnapping of a child for the purpose of sexual abuse or resulting in sexual abuse.

Section 21.11	Indecency with a Child/victim U/17
Section 21.17	Voyeurism/victim U/14
Section 22.011	Sexual Assault /victim U/17
Section 22.021	Aggravated Sexual Assault/victim U/14
Section 38.17	Fail to Stop/Agg Sex Assault Child
Section 39.04	Sex Assault Prison/Juvenile
Section 43.24	Sale, Distribution, or Display of Harmful Material to Minor
Section 43.25	Sexual Performance by a Child/victim U/18
Section 21.165	Unlawful Production or Distribution of Certain Sexually Explicit Videos (Victim Under 17)
Section 43.28	Certain Sexually Oriented Performances Prohibited
Section 15.032	Child Grooming

The Internet Crimes Against Children (ICAC) Squad investigates:

a. all technological facilitated sexual abuse and exploitation of children.

b. child pornography and solicitation of a child offenses.

Section 21.19	Unlawful Electronic Trans. Sex Explicit Material/victim U/17
Section 33.021	Online Solicit of Minor/victim U/17
Section 43.26	Possession or Promotion of Child Pornography
Section 43.261	Electronic Transmission Visual Material Depicting Minor U/18
Section 43.262	Possession Lewd Material Depicting Minor/victim U/18

The High-Risk Victim Trafficking (HRVT) Squad investigates any recovered high-risk victim (child) or child involved in prostitution or trafficking.

Section 20A.02	Trafficking Persons/victim U/18
Section 20A.03	Continuous Trafficking of Persons/victim U/18
Section 20.05	Smuggling of Persons/victim U/18
Section 20.06	Continuous Smuggling Persons/victim U/18
Section 25.08	Sale or Purchase of a Child/ victim U/18
Section 25.09	Advertise/Place Child/victim U/18
Section 43.02	Prostitution/Victim U/18
Section 43.03	Promotion Prostitution/ Victim U/18
Section 43.031	Online Promotion Prostitution/victim U/18
​Section 43.041	​Agg Online Promotion Prostitution/victim U/18
​Section 43.05	​Compelling Prostitution/ victim U/18
​Section 43.24	​Sale, Distribution, or Display of Harmful Material to Minor
​Section 43.25	​Sexual Performance by a Child/Victim U/18
​Section 43.251	​Employment Harmful to Children/victim U/18

The Sex Offender Apprehension Program (SOAP) and Sex Offender Registration (SOR) Squad monitor all persons in the City of Dallas who are required to register as sex offenders and investigate failure to register.

Section 62.102

​Fail to Reg Sex Offender

GENERAL INVESTIGATIONS GROUP

O. The following offenses are assigned to the GENERAL INVESTIGATIONS DIVISION:

All lost and found offenses.

Section 31.03	Theft    (swindling, swindling by      worthless check,    and embezzlement over $2,500 and not a onetime cash theft)
Section 31.04	Theft of Service (rental or lease vehicles)
Section 31.05	Theft of Trade Secrets
Section 31.07	Unauthorized Use of a Vehicle
Section 31.11	Tampering with ID/Vehicle
Section 31.17	Unauth Acquisition or Trans Certain Financial Info
Section 32.21	Forgery (except forgery of prescription for drugs)
Section 32.22	Criminal Simulation
Section 32.23	Trademark Counterfeiting
Section 32.24	Theft/Receive Stolen Check
Section 32.31	Credit Card or Debit Card Abuse
Section 32.32	False Statement to Obtain Property or Credit
Section 32.33	Hindering Secured Creditors
Section 32.34	Fraudulent Transfer of a Motor Vehicle
Section 32.35	Credit Card Transaction Record Laundering
Section 32.41	Issuance of Bad Check
Section 32.43	Commercial Bribery
Section 32.45	Misapplication of Fiduciary Property or Property of Financial Institution
Section 32.46	Securing Execution of Document by Deception
Section 32.47	Fraud Dest Will/Deed
Section 32.48	Endless Chain Scheme
Section 32.49	Refuse to Release Fraud Lien
Section 32.51	Fraudulent Use of Identifying Information
Section 32.52	Fraud/Fict Degree
Section 32.53	Exploitation of Child, Elderly and Disable Individual
Section 32.54	Fraud/Fict Military Record
Section 33.02	Breach of Computer Security
Section 33.05	Tampering Direct Rec Vote Machine
Section 33.07	Online Impersonation
Section 37.10	Tampering with Governmental Record (Forged or Counterfeit Drivers Licenses only)
Section 37.11	Impersonating Public Servant
Section 37.12	False Identification as Peace Officer
Section 38.152	Interference w/Radio Freq
Section 466.306	Forge/Alter Ticket (Lottery)
Section 466.308	Claim Lottery/Fraud
Section 502.409	Wrong, Fictitious, Altered, or Obscured Lic Plate
Section 502.475	Fictitious Registration/Insignia
Section 521.451	Fictitious Dl/Cert
Section 521.456	Counterfeit Instrument
Section 548.603	Display of Fictitious Inspection Cert(Auto Theft) /Insurance Doc (Forgery)
Section 641.054	Labeling (Business Code)

P. The following offenses are assigned to the YOUTH OPERATIONS/MISSING PERSONS UNIT:

All assault offenses committed against a person under 17 years of age as indicated in the following table:

Section 20.02	Unlawful Restraint/Victim U/17
Section 20.03	Kidnapping/ victim U/17
Section 20.04	Aggravated Kidnapping/victim U/17
Section 22.01	Assault
Section 22.02	Aggravated Assault
Section 22.04	Injury to a Child
Section 22.041	Abandoning or Endangering Child, Elderly Individual, or Disabled Individual
Section 22.05	Deadly Conduct/victim U/17
Section 22.07	Terroristic Threat/victim U/17
Section 22.08	Aiding Suicide/victim U/17
Section 22.09	Tampering with Consumer Product/victim U/17
Section 25.03	Interference with Child Custody
Section 25.031	Agreement to Abduct from Custody
Section 25.04	Enticing a Child
Section 25.06	Harboring Runaway Child
Section 29.02	Robbery/Victim U/17
Section 29.03	Aggravated Robbery/Victim U/17
Section 31.03	Theft (from Person)/victim U/17
Section 46.13	Making a Firearm Accessible to a Child (Non-Caregiver)
	Missing Persons Reports*
	Want to Locate Reports*

*Missing Persons and Want to Locate Reports are not criminal offenses, but these reports will be sent to the Youth Operations/Missing Person Unit for follow up.

COMMUNITY ENGAGEMENT AND OPERATIONS BUREAU

COMMUNITY ENGAGEMENT DIVISION

I.  The following offenses are assigned to the NUISANCE ABATEMENT SQUAD.

HSC 260.0051

Operating Boarding House Without A County/Municipal Permit

The Investigations Units will:

A. Ensure appropriate follow-up on cases assigned to that unit. Cases will be assigned to detectives for investigative follow up by a supervisor or desk officer. The assignment will be entered into the RMS Case Management System. A written or electronic log will be maintained by each detective or unit that identifies cases assigned to detectives by date and case number.

B. Develop guidelines on when open cases may be suspended.

1. Open cases require the detective to complete an investigative supplement report at least every 30 days.

2. Individual units may require more frequent supplement reports within the framework of the unit S.O.P.

3. Offenses titled “Preliminary Investigation” will be reviewed by an investigative unit and supplemented to document actions taken by investigators to determine if an offense occurred. These actions would include phone calls or attempts to contact the complainant. Supplements to reclassify a ‘Preliminary Investigation” report must include the elements of the offense and the information developed by the detective.

C. All Offense reports must be classified in one of the following manners: Cleared by Arrest, Cleared by Exceptional Arrest, Unfounded, Suspended pending further leads, Open, or Closed.

1. Cleared by Arrest. (CBA) An offense is cleared by arrest, or solved, when at least one person is (1) arrested, (2) charged with the commission of the offense, and (3) turned over to the court for prosecution.

2. Cleared by Exceptional Arrest. (CBEA) An offense cleared by exceptional arrest is used if a detective can answer all of the following questions in the affirmative.

a. Has the investigation definitely established the identity of the offender?

b. Is there enough information to determine that an offense occurred, and the evidence supports that allegation?

c. Is the suspect’s home address or exact location known?

d. Is there some reason outside the Department’s control that precludes arresting, charging, and prosecuting the offender? This would include the complainant refusal to prosecute.

3. Unfounded Offenses. (U). An offense is unfounded when an alleged offense is determined to be baseless or false. Detectives will unfound an offense if they have “reasonable belief” that the offense did not occur as the victim or complainant stated the incident occurred.

a. Reasonable Belief means specific, articulable facts, which together with the officer’s experience, general knowledge, and rational inferences, would justify the conclusion made by another officer if faced with those circumstances or facts.

b. A complainant’s refusal to cooperate with the investigation may not use as the reason for unfounding the offense.

4. Suspended Pending Further Leads. (S) An offense that the detective has reasonable belief that the offense occurred, and all investigative leads have been exhausted.

5. Open. (O) An offense that is still under active investigation.

6. Closed (C) A non-criminal action taken by police may be administratively closed (Want-to-Locate, Runaway, and Injured Persons).

D. Detectives are responsible for maintaining their case files and ensuring accessibility to the file pursuant to open records requests, supervisory requests, and requests from other detectives and outside agencies. The investigative case file should include written statements, examinations results, photographic lineups and any other information pertinent to the case. The detective is responsible for updating investigative progress in a supplement report.

E. Voluntary statements and Affidavit In Any Fact statements taken in a foreign language must be translated to English by an employee of the Dallas Police Department who is receiving language skills assignment pay prior to filing a case with Legal Services or the District Attorney.

F. Case files will be maintained and archived according to the Texas State Records Retention Schedule (RRS).

210.07 LEA TechShare Case Filing system

A. Introduction

LEA TechShare (LEA) is the Dallas County District Attorney’s Office case repository used for receiving all case files from the Dallas Police Department and surrounding law enforcement agencies. This database is to be the primary method for all case filing Detectives to upload all evidence and submit their entire case file to the District Attorney’s office for review and prosecution. Once the cases are received by the Dallas DA Intake Division the cases and evidence are reviewed to evaluate the validity of the case which will lead to case acceptance, prosecutor case assignments, evidence discovery, evidence tracking and preservation as it is loaded into the portal. All Detectives, Officers, and Investigative Assistants assigned duties to follow up and investigate criminal offenses will upload all discoverable evidence into LEA for each filed case and all companion cases. The entry of all case evidence into LEA will be in a uniform manner that is consistent with training and standards set by the Dallas County District Attorney’s office. LEA portal unit users and their supervisors will be accountable to ensure LEA uploads are consistent with the strict standards set forth by the Dallas County District Attorney’s office. Dallas Police Department’s Legal Services staff will provide quality control, training, and assist in technical issues to assist in the maintenance and integrity of the LEA database.

B. Administrative Bureau Duties

The Dallas Police Department’s Legal Services Unit acts as the direct legal liaison with the Dallas County District Attorney’s office to coordinate LEA case filing, resolve case filing issues, repair upload errors, disseminate all LEA updates, and train LEA users in any new features as they are created. Legal Services acts as the primary user to upload all Direct File cases and to build case shells for Custodial Arrest jail packets that are received from the jail daily. Legal Services personnel will also create case shells for all DPD At Large cases when the case can be accepted by the District Attorney’s Office.

1. Legal Services personnel, both sworn and non-sworn, will build all case shells for all Direct File custodial arrests and at large prisoner cases. Legal Services personnel will be responsible for uploading all Digital Media Evidence (DME) to the LEA shell for each case to be submitted to the DA’s office. Staff will monitor all Direct File cases that are in At Large status to ensure the cases can be filed and accepted per DPD and County criteria. At Large Direct File cases, within 6 months of statute of limitations expiring will be uploaded into the LEA portal and submitted to ensure the case will not expire. Routine searches and audits will be conducted by Legal Services personnel to ensure that cases are uploaded correctly and filed when appropriate.

2. Legal Services personnel who are designated with LEA administrative rights will assist new LEA personnel in creating new accounts and ensure that proper training is conducted for LEA. Legal Services will contact the Dallas District Attorney’s office designated Applications Technology Specialist if advanced tech support is needed.

3. In certain circumstances, an advanced LEA search may be conducted to ensure that the database remains consistent with LEA standards. Advanced searches can be done to:

a. Search for specific DPD Incident numbers

b. Search for defendant’s name and DOB

c. Search primary Charge Status (Open, Submitted, Return, Rejected, Ready to submit)

d. Search case submitted From Date and To Date

e. Search NCIC Code or Offense Description

f. Search Offense from Date to Offense to Date

g. Search Charge Created from Date to Charge Created to Date

h. Search Arrest From Date to Arrest to Date

i. Search Participants that are assigned to specific cases

j. Search Submitted by (for tracking activity for LEA user)

4. Legal Services personnel will upload all video and audio evidence, if obtained from Investigative Units or Divisions, to the appropriate case per DME uploading procedures.

5. The Ready to Submit Queue will be monitored daily by Legal Services personnel to quality control cases sent to the queue by the Investigating Detective. If cases are complete and comply with LEA standards, they are to be submitted.

6. The Return Queue consists of all cases, Direct and Non-Direct, returned by the Intake Attorney that requires additional information and case corrections. Designated Legal Services personnel will monitor this queue and accommodate the Intake Attorney’s request by adding the additional information themselves or reach out to the assigned Investigative Detective or involved officers to provide new information to strengthen or correct the returned case

7. The Rejection Queue consists of all cases, Direct and Non-Direct, rejected by the Intake Attorney; these require immediate release of the charge and bond. Designated Legal Services personnel will workflow, via RMS, all Non- Direct file cases to the originating Investigative Unit so a proper release charge can be done. Direct file rejections will be completed by Legal Services personnel per unit procedures.

8. The Open or Not Submitted queue will be monitored by Legal Services personnel to help ensure all loaded cases are submitted when appropriate and before the statute of limitations toll.

9. Legal Services will conduct routine audits to search for any errors and make the appropriate corrections to maintain consistency with the LEA portal. Legal Services will advise the units of any errors made and provide additional LEA training if needed.

10. Legal Services Local LEA Administrator will delete inactive accounts of anyone who resigns, retires, or leaves an investigative unit.

a. Personnel Division will notify Legal of retiring staff so that LEA users account can be made inactive.

b. IAD and PIU Divisions will notify Legal if any LEA users are placed on Administrative leave or terminated.

C. Investigative Unit Duties

Investigative Units will utilize the LEA to upload all evidence for their cases that are to be filed for prosecution. When needed, Investigators will create a case shell for Non-Direct and At Large cases and all evidence for the case will be loaded per LEA standards. Investigative Unit Supervisors will assist their units in maintaining the consistency and integrity of database uploads by conducting routine audits of DME that is uploaded by their Investigating Detectives.

1. Investigator Duties

Investigators that are assigned cases will upload their completed case file into LEA per procedures.

a. Assigned Investigators will create and maintain the case shell for the case that is to be filed. Shells will only be created and filed under the Warrant number for the specific case. Duplicate case shells are not to be created. At no time will dashes be used when creating a shell, including Grand Jury Referrals (GJR) and At Large cases. Cases that have multiple charges from the same incident are to be linked per LEA training criteria. All DME uploads will adhere to the consistency standards set forth by the Dallas District Attorney’s office for this system.

b. Assigned Investigators will upload all evidence, as it is obtained, into LEA per LEA standards.

i. All video and audio evidence must be placed into a compressed digital folder prior to being loaded into the LEA. All evidence is to be loaded into LEA if it meets the DME criteria.

ii. Photographs are to be placed into a compressed folder prior to be uploading into LEA. All evidence is to be loaded into LEA if it meets the DME criteria.

iii. All case documents are to be loaded into LEA in a manner consistent with the standards set forth by the Dallas District Attorney’s office in this system.

c. Assigned Investigators will review and determine the accuracy of all DME uploads prior to placing into the Ready to Submit Queue. Unit Supervisors will also provide oversight for upload accuracy and consistency.

d. To comply with the standards of DME uploads the Investigator will appropriately title and separate all pieces of the DME in a manner that is consistent with LEA portal training.

i. Warrant will be uploaded as “W” and saved in Arrest Warrant Type

ii. PC Affidavit will be uploaded as “PC” and saved in PC Affidavit Type

iii. Incident reports will be combined, uploaded as “Incident” and saved as Offense Report Type

iv. Incident Data Report Page, Incident Page Scroll Tab, will be uploaded as “IDR” and saved as Offense Report type.

v. Booking Sheets will be uploaded as “Jail PKT” and saved as Additional Case info Type

vi. Prosecution Report will be uploaded as “OR” and saved as Offense Report Type

vii. Da filing requirements sheet will be uploaded as “CS” and saved as Work Product

viii. All evidentiary documents may be combined, uploaded as “ADDL INFO” and saved as Additional Case Info Type

ix. RMS Narrative page Detective Notes will be uploaded as “DET NOTES” and saved as Additional Case Info Type

x. Lab reports will be uploaded as SWIFS and saved as Additional Case Info Type

xi. Crime Scene Response Section (CSRS) supplements will be uploaded as “PES” and saved as Additional Case Info Type

xii. Videos and audio DME will be uploaded as “ADDL” info and saved as Additional Case Info Type

xiii. Body Worn Camera Video will be uploaded via Evidence.com case management.

e. Investigators will assign the LEA Case shell to themselves in the Participant field to track cases prior to submittal. These assigned cases will appear in the MY Incidents when the Investigator logs into LEA.

f. Investigators will place cases into the Ready to Submit Queue once All obtained evidence is uploaded and case is complete. Detectives will continue to add to the case DME as additional evidence is obtained even after case submittal.

g. Investigators will create case shells for At Large cases and upload all evidence and assign to themselves in Participant field. The case will remain assigned to the Investigator until the case can be filed with the District Attorney’s Office. Once the Investigator is aware the case meets the DA’s office requirements to file, it will be placed into the Ready to Submit Queue. Only cases that are complete, with all case evidence, will be placed into the Ready to Submit Queue.

2. Sharing BWC DME to an UNSUBMITTED LEA Portal Case (Case hasn’t been Filed)

a. Evidence.com

i. Create a case within Evidence.Com. Use a unique number for the Case ID (DPD Service Number).

ii. Add related evidence to the case. Use DPD CAD Incident number to find evidence.

iii. Download the audit trails from each evidence item added to the case.

iv. Share the Evidence.com case to the DA’s Partner Agency Group using the Partner Agency Sharing option.

(DO NOT SHARE AT-LARGE CASES, UNTIL THE CASE IS FILED).

b. LEA Portal

i. Create a case within the LEA Portal.

ii. Manually upload any non-Evidence.com evidence. (Include the Evidence.com audit trails).

iii. Enter the related Evidence.com Case ID into the LEA Portal’s Offense Report Number field.

iv. Submit the LEA case. (Submitting the case triggers the program to retrieve the videos).

3. SHARING DME TO A SUBMITTED LEA CASE (Case already filed)

a. Evidence.com

i. Create a case within E.Com. Use a unique number for the Case ID (DPD Service Number) that matches in LEA Portal.

ii. Add related evidence to the case. Use DPD CAD Incident number to find evidence.

iii. Download the audit trails from each evidence item added to the case.

iv. Share the E.com case to the DA’s Partner Agency Group using the Partner Agency Sharing option.

b. LEA Portal

i. Find the case within the LEA Portal.

ii. Manually upload the new item’s audit trail.

iii. Manually upload a supplement describing the new item that was shared. Detective will select “ADDL” case info and attach BWC.pdf file to the case. This notifies the DA’s office to open the submitted case. Opening the submitted case will trigger the program to look for the newly added evidence within the E.com case.

4. Investigative Unit Supervisor Duties

a. Unit supervisors will conduct routine audits in LEA using the Advanced Search procedures to ensure that cases are managed and DME uploads are in a consistent manner that adheres to the standards set forth by the Dallas County District Attorney’s office.

b. Unit supervisors will ensure that all case evidence is uploaded with all discoverable evidence for each case.

5. CSRS Personnel Duties

a. All CS or LP supplements that are completed by CSRS staff are to upload into the case shell, as they are obtained and completed. These documents must all be in PDF form and titled “PES” and saved as Additional Case Info Type.

b. All photograph and LEICA scans will be loaded into the DME case shell, and related case shells, as they are obtained and completed. All Photographs and scans will be placed into a compressed folder prior to being uploaded into the LEA portal DME. (All files must be under 5G in size)

D. Digital Media Evidence Team (DME) will upload, as obtained, all videos that are linked to a case that will be filed. Videos that are tagged and related to an incident will be loaded into the case DME and saved as Video Type. The videos will be in a compressed file folder prior to being loaded into the LEA system. Body Worn Camera Video will be uploaded via Evidence.com case management.

Sharing BWC DME to an UNSUBMITTED LEA Portal Case (Case hasn’t been Filed)

1. Evidence.com

a. Create a case within E.Com. Use a unique number for the Case ID (DPD Service Number).

b. Add related evidence to the case. Use DPD CAD Incident number to find evidence.

c. Download the audit trails from each evidence item added to the case.

d. Share the E.com case to the DA’s Partner Agency Group using the Partner Agency Sharing option.

(DO NOT SHARE AT-LARGE CASES, UNTIL THE CASE IS FILED).

2. LEA Portal

a. Create a case within the LEA Portal.

b. Manually upload any non-E.com evidence. (Include the E.com audit trails).

c. Enter the related E.com Case ID into the LEA Portal’s Offense Report Number field.

d. Submit the LEA case. (Submitting the case triggers the program to retrieve the videos.

SHARING DME TO A SUBMITTED LEA CASE (Case already filed)

1. Evidence.com

a. Create a case within E.Com. Use a unique number for the Case ID (DPD Service Number) that matches in LEA Portal.

b. Add related evidence to the case. Use DPD CAD Incident number to find evidence.

c. Download the audit trails from each evidence item added to the case.

d. Share the E.com case to the DA’s Partner Agency Group using the Partner Agency Sharing option.

2. LEA Portal

a. Find the case within the LEA Portal.

b. Manually upload the new item’s audit trail.

c. Manually upload a supplement describing the new item that was shared. Detective will select “ADDL” case info and attach BWC.pdf file to the case. This notifies the DA’s office to open the submitted case. Opening the submitted case will trigger the program to look for the newly added evidence within the E.com case.

10	YOUTH SERVICES
11	CRIME SCENE RESPONSE SECTION
012	HOMICIDE
013	ASSAULTS
014	ROBBERY
015	SPECIAL INVESTIGATIONS
044	FAMILY VIOLENCE
045	SEX OFFENDER APPRHENSION PROGRAM (SOAP)
046	MISSING PERSONS
047	CHILD EXPLOITATION
048	SEX ASSAULTS
049	CHILD ABUSE
050	PHOTO LINE UP
016	PUBLIC INTEGRITY
042	ARSON INV
043	MARSHALL INV
017	ABATEMENT
018	CENTRAL PATROL
019	NORTHEAST PATROL
020	SOUTHEAST PATROL
021	SOUTHWEST PATROL
022	NORTHWEST PATROL
023	NORTH CENTRAL PATROL
024	SOUTH CENTRAL PATROL
025	CENTRAL BUSINESS DISTRICT (CBD)
026	GANG
027	PROP RECOVERY
028	FUSION
029	INTELLIGENCE
030	VICE
031	NARCOTICS
032	TRAFFIC
033	VEHICLE CRIMES UNIT
034	SPECIAL OPS
035	DETENTION SERVICES
036	LEGAL
037	ALARM
038	PROPERTY ROOM
039	STAFF REVIEW
040	NCIC
041	MISC PERSONNEL
070	HIGH RISK VICTIM TRAFFICKING (HRVT)