A. The number of authorized uniforms issued to employees will be according to the guidelines stated in the Quartermaster Unit S.O.P.

B. Uniforms are replaced on an as needed basis. Before coming to the Quartermaster Unit, employees should obtain an issuance request form from their division and comply with the instructions printed on the form.

C. Employees will turn in one item for each new or reconditioned item received. For sanitary reasons, all returned items must be cleaned per the manufacturer’s instructions. All usable clothing items must be returned on hangers.

If additional replacement uniforms are required for an employee to perform duties and maintain a neat and clean appearance, the uniforms can be ordered according to the Quartermaster Unit S.O.P.

A. Class A Duty Uniform – Sworn

1. The Class A duty uniform for all sworn personnel will consist of the Class A uniform trousers worn with the long or short sleeve uniform shirts as issued by the Quartermaster Unit. Ties are optional with the long sleeve shirt.

B. Class A Dress Uniform - Sworn

1. The Class A dress uniform for all sworn personnel below the rank of Captain will consist of the Class A uniform trousers worn with a long sleeve Class A uniform shirt, a black tie, and the uniform cap as issued by the Quartermaster Unit.

2. The Class A dress uniform for Captain and chief officers will be the double-breasted executive dress uniform coat worn with Class A trousers, white shirt, black tie, and uniform cap as issued by the Quartermaster Unit.

3. The dress Class A uniform will be worn on formal occasions including funerals, the Police Memorial Day Ceremony, the Annual Awards Banquet, Police Academy Graduation Ceremony, and when directed by the Chief of Police.

C. Class A Dress Uniform – Non-Sworn

1. The Class A dress uniform for all non-sworn personnel will consist of the Class A uniform trousers worn with the long or short sleeve marine blue (former Class C) or dark blue Class A uniform shirt as issued by Quartermaster Unit for the employee’s job classification.

D. Class B Duty Uniform - Sworn

1. The Class B Duty Uniform for sworn personnel will consist of the Class B uniform trousers worn with the long or short sleeve Class B uniform shirt as issued by Quartermaster Unit.

2. The Class B Outer Carrier Uniform for sworn personnel will consist of the Class B uniform trouser worn with the long or short sleeve polo and the outer carrier vest.

3. The Class B Polo Uniform for sworn personnel will consist of the Class B uniform trouser worn with the long or short sleeve polo shirt for the outer carrier vest but will have the ballistic vest, as issued by the Quartermaster, underneath the polo shirt.

E. Class B Duty Uniform – Non-Sworn

1. The Class B Duty Uniform for non-sworn personnel will consist of the Class B uniform trousers worn with the long or short sleeve light or dark blue Class A uniform shirt as issued by Quartermaster Unit for the employee’s job classification.

F. Class C Duty Uniform – Sworn

1. The Class C duty uniform for sworn personnel will consist of a polo shirt with appropriate color DPD badge for the officer’s rank, with the 5.11 trousers. Color for the polo (black or navy blue) and trousers (khaki or coyote) will be at the discretion of the Division Commander. (Red polos will only be used for the Training Division). Class C uniform is designed for administrative personnel only. Division Commanders will determine if a Class C Uniform is authorized for their division.

G. Class C Duty Uniform – Non-Sworn (new)

1. The Class C duty uniform for non-sworn personnel will consist of a polo shirt with appropriate non-sworn badge for the non-sworn’s position, with the 5.11 trousers. Color for the polo (black or navy blue) and trousers (khaki or coyote) will be at the discretion of the Division Commander. (Red polos will only be used for the Training Division). Class C uniform is designed for administrative personnel only. Division Commanders will determine if a Class C Uniform is authorized for their division.

H. Class D Duty Uniform – Athletic Wear

1. The Class D duty uniform will consist of athletic shorts and shirts provided by the Quartermaster Unit depending on the employee’s Division. (Only the Community Operations Division and Training Division will be given Class D Uniforms. The Community Operations Division and Training Division will hand out the Class D uniforms to their personnel. Commanders above and below in those divisions are also authorized to wear Class D’s uniforms when appropriate.) Events that are authorized for personnel to wear Class D’s will require at least two sworn officers in full Duty Uniforms to be present to maintain a safe atmosphere and to respond to disturbances if needed.

I. Alternate Summer Duty Uniforms

1. The alternate summer duty uniform for sworn and non-sworn will consist of the short sleeve Class A or Class B uniform shirt and the Class A or Class B uniform shorts as issued by the Quartermaster Unit.

2. The alternate summer duty uniform will only be worn by personnel working in the following areas:

a. Uniformed Patrol (including N.P.O.)

b. Uniformed Traffic (excluding the motorcycle squad)

c. Gang Unit

d. Bicycle Unit

e. Auto Pound

f. Off-duty employment (if it involves traffic control or outdoor events)

3. The summer duty uniform will only be worn between the dates of April 1 and October 31.

J. All personnel assigned to wear the uniform will report for roll call or detail at the designated time in complete uniform as prescribed in the provisions of this order.

K. Uniforms will be kept neat, clean, pressed, and in good repair at all times. Leather goods will present a clean and polished appearance. While wearing the uniform, employees shall maintain a military bearing, avoiding mannerisms such as slouching, shuffling, and keeping hands in pockets.

L. The uniform will not be worn off-duty except when:

1. Traveling to and from work.

2. Appearing in court in an official capacity for the Dallas Police Department.

3. Engaging in outside employment in an approved official police capacity.

M. An incomplete uniform will not be worn at any time. No item of the uniform will be worn at any time except as a part of a complete uniform.

N. No substitutions for issued uniform items will be allowed unless specifically provided for in the General Orders.

O. Officers may carry either a City-issued cellular telephone or personal cellular telephone upon their person. If a personal cellular telephone is not black or neutral in color, it must be kept concealed when the officer is on-duty or in uniform.

P. When the option for a long or short sleeve shirt is given with any uniform as outlined in A-P, employees must select long sleeve if by wearing a short sleeve it exposes their tattoos.

Q. Uniforms for non-sworn employees are determined by the division commander.

A. Organizational commanders or their designee will ensure that line inspections are conducted monthly by supervisors within the organizational unit and documented in a report to the Division Commander or highest-ranking commander below the rank of Assistant Chief.

1. Personnel Line Inspection Form can be located on the departmental Intranet under Resources/Forms.

2. The Personnel Line Inspection Form will be used as a guide to ensure consistent application of the Line Inspection process. However, the form can be edited to include inspection items that are specific to the individual unit.

B. The line inspections will address, at a minimum, the following:

1. Uniform and appearance guidelines as outlined in General Orders sections 801.00 – 804.00.

2. Proper maintenance of departmentally issued or approved equipment.

3. Safety and cleanliness of the employees work station (when applicable)

4. Adherence to Code of Conduct 3.4.

C. Discrepancies Discovered During Line Inspections

1. All discrepancies will be documented by supervisors on the Personnel Line Inspection Form.

2. Immediate corrective action will be taken by the employee to correct the discrepancy when possible. Issues such as needing a haircut, etc. must be resolved prior to the next work day of the employee. Supervisors are responsible for follow-up to ensure that all discrepancies have been resolved prior to the beginning of the employee’s next scheduled work day.

3. Discrepancies and corrective action taken will be documented in the employee’s performance file. Repeated violations will result in a non-compliance rating on the employees’ performance plan.

A. An Outer Load Bearing Vest (OBV) may be issued to an individual officer. The purpose of the OBV is to carry authorized duty equipment on the vest instead of carrying those items on the Sam Brown Duty Belt. Wearing of the OBV does not replace wearing the required Sam Brown duty belt while in uniform.

B. To ensure the body armor’s manufacturer warranty is not voided, only an approved and authorized OBV shall be worn.

C. The following duty equipment may be mounted on the OBV:

1. Taser in an approved holster (pouches are not approved for carry)

2. Department issued radio.

3. Flashlight

4. OC Spray Canister (MK 3 and MK 4 models only)

5. Handcuffs

6. Collapsible Baton

7. Tourniquet in holder

8. Individual First Aid Kit (IFAK).

9. Multi-purpose tool

D. Primary handgun and magazine pouch shall be carried on the Sam Brown duty belt and will not be mounted on the OBV.

E. No edged weapons will be carried or mounted on the OBV. (i.e. knives or push daggers)

F. Body Worn Camera (BWC) shall be carried and mounted in accordance to BWC training.

G. Name and badge number tapes issued by the department shall always be worn on the OBV. The name tape shall be worn on the right chest. The badge number tape shall be worn under the badge on the left chest. (Specialized units SOP may apply to certain personnel for officer safety.)

H. A soft badge will be worn on the OBV. It will be worn on the OBV badge attachment point.

I. A department issued “Dallas Police” patch will be worn on the upper center rear of the OBV.

J. The OBV will only be worn with the Class B uniform and is not authorized for wear with the Class A uniform.

K. Officers are expected to keep the OBV clean and free of defects.

L. To maintain a professional and neutral appearance no unauthorized patches will be attached to the OBV (i.e. moral patches or flags).

A. Outer Carrier Vest Cover System (VCS): Officers at their own expense may purchase an exterior ballistic vest cover as an optional uniform item. The exterior vest cover is intended as a convenience and can be worn over either the short or long-sleeved Blauer, ArmorSkin Base Shirt Style #8372 uniform shirt.

B. Officers may purchase and wear the following Blauer ArmorSkin Vest Cover System (VCS) with the Class A or Class B uniform:

1. Blauer, ArmorSkin Ballistic Vest Cover, Style #8370

2. Blauer, ArmorSkin Base Shirt Style #8372. The officer must affix a quartermaster issued 7 x 10 black cloth “Dallas Police“ patch to the upper center rear of the vest.

3. Blauer, ArmorSkin Suspension System, Style #174.

4. Officer shall wear the Class A long sleeve or short sleeve shirt with a Class A ArmorSkin Vest Cover.

5. Officers shall wear the ArmorSkin Base Shirt when wearing the Class B ArmorSkin Vest Cover.

6. The ArmorSkin Suspension System is optional.

7. Officers shall wear their metal badge emblem and metal name tag on the Class A Ballistic Vest Cover.

8. Officers shall wear the cloth embroidered badge emblem and embroidered name tag with badge # on the Ballistic vest cover, that is the same style, size, and type issued by the Quartermaster Unit.

9. Officers and Senior Corporals will have silver embroidery badges and supervisory level officers will have gold badges.

10. Officers are prohibited from wearing the Class A or Class B VCS at formal events.

11. Officers shall not wear external body armor carriers whose color has faded to the point where they are no longer a reasonable color match to the rest of the uniform.

12. The Ballistic Vest Cover can only be taken off inside secured police facilities.

A. Only caps issued by the Quartermaster Unit will be worn. The Class A uniform cap will be worn:

1. On formal occasions, on any post assignment requiring high visibility, (i.e., point control, including part-time jobs, parades, State Fair of Texas, etc.), and when directed by the Chief of Police.

2. During off-duty assignments under the same circumstances as required for on-duty assignments.

3. Optionally at any other time.

4. Level on the head as viewed from front and back and with the front tip of the cap bill level with the top of the eyebrows as viewed from the side.

B. Bills of Uniform Caps

1. The bill for uniform caps worn by personnel in the rank of Captain and below will be black in color and without further design.

2. The bill for uniform caps worn by all chief officers will be black and will have the gold-colored oak leaf design.

C. Cap Straps and Badges

1. Uniformed personnel below the rank of Sergeant will have a silver-colored cap strap and cap badge.

2. Sergeants and above (supervisory officers) will have a gold-colored cap strap and cap badge.

D. Motorcycle and Bicycle Helmets - Motorcycle helmets, bicycle helmets, and other protective headgear will continue to be required for those persons assigned to motorcycle duty and bicycle patrol.

E. Officers assigned to the Mounted Squad will wear the Campaign Hat issued by the Quartermaster Unit.

F. A white hard hat with no markings may be worn while working an off-duty assignment at a construction site requiring hard hats.

G. Officers are allowed to wear the DPD baseball cap, purchased through the Quartermaster Unit, with all Class B, Class C, or Class D uniforms while on duty, and while outside for an extended period of time. The baseball cap is intended for the officer’s protection from the sun and weather.

Undershirts worn with the uniform shirt must be white, black or navy blue in color, if exposed. Long sleeve undershirts will not be worn with the short sleeve uniform shirt. These are a non-issue item.

802.05 Shirts

A. Only uniform shirts issued by the Quartermaster Unit will be worn, except for the VCS undershirt

B. Only buttons issued by the Quartermaster Unit will be worn on the Class A uniform shirt. Officers below the rank of Sergeant will wear silver colored buttons; Sergeants and above will wear gold colored buttons.

C. All buttons on the shirt will be buttoned at all times with the exception of collar buttons. Sleeves will not be rolled up or turned under on any uniform shirt regardless of the uniform type.

A. The Quartermaster Unit will issue identifying colored cloth loops to uniformed personnel. These loops will be worn by slipping the loops over the epaulets on the uniform shirt.

B. Assignment designations by color are:

1. Office of the Chief of Police, Executive Assistant Chiefs, all Assistant Chiefs, Intelligence Division, Media Relations, and Internal Affairs- no loops issued

2. Administrative Bureau

a. Personnel and Training Divisions - royal blue with silver braid

3. b. Support Services and Communications Groups – navy blue with gold braidPatrol Operations and Patrol Bureau - green

4. Tactical and Special Operations Bureau

a. Tactical Operations and Special Operations Divisions – multi-colors of black, red, and yellow braids.

b. Traffic Section – red loops

c. Tactical Investigations and Special Investigations Divisions– no loops

5. Investigations Bureau - no loops issued

6. Community Engagement & Operation Bureau – royal blue loops

7. Specialty loops are authorized on a case by case, year by year basis by the Chief of Police. (examples; pink loops for breast cancer awareness month).

A. Only patches identified in this order will be worn on the uniform.

B. The Dallas Police Department patch will be worn on the left shoulder of the uniform shirt and the winter jacket. Restrictions on the display of the patch are contained in Section 812.00 (Dallas Police Department Logo).

C. Patches worn to identify a particular unit (Tactical, Mounted, Motorcycle, etc.) will be worn on the right shoulder of the uniform unless otherwise stated in the Quartermaster Unit S.O.P.

D. A service stripe denoting each five years of service will be worn on the lower left sleeve of the winter shirt and executive dress coat.

A. Uniformed personnel below the rank of Sergeant will wear silver-colored D.P.D. collar ornaments.

B. Officers with the rank of Senior Corporal will wear silver-colored cloth chevrons (with two stripes) denoting rank on each shirt sleeve.

C. Sergeants will wear gold-colored D.P.D. collar ornaments and gold-colored cloth chevrons (with three stripes) denoting rank on each shirt sleeve.

D. Lieutenants and above will wear gold-colored insignia denoting the proper rank on the uniform shirt collar.

E. Collar rank insignias are:

1. Lieutenant - one bar.

2. Captain - two bars.

3. Major – oak leaf.

4. Deputy Chief - one star.

5. Assistant Chief - two stars.

6. Executive Assistant Chief – three stars

7. Chief of Police - four stars.

A. Each officer will be issued, as a loaned item, one breast badge and one cap badge in the officer’s current rank, until a numbered breast badge and a numbered cap badge can be given to the officer with their badge number printed on the badges.

B. Only badges issued by the Quartermaster Unit will be worn by police personnel.

C. Officers below the rank of Sergeant will be issued silver-colored badges.

D. Officers in the rank of Sergeant and above will be issued gold-colored badges.

E. The breast badge will be worn on the wearer's left side of the uniform shirt.

F. A cloth badge provided by the Quartermaster Unit to the specified contractor will be sewn on the winter jacket as illustrated in Section 802.28.

G. A black elastic banding, a mourning badge band, or black tape will be used to cover the horizontal center of the uniform badge, without covering the badge number, during the following situations:

1. The death of any Department member killed in the line-of-duty. The banding or tape will be worn from the time the member is reported deceased until immediately following the committal service.

2. When attending the funeral/memorial/committal services of any Department member not killed in the line-of- duty or retired members of the Dallas Police Department.

3. When attending the funeral/memorial/committal services of a member of another law enforcement agency, whose death was in the line-of-duty, or while on official business at the other law enforcement agency, from the time of death until immediately following the committal service.

4. Police Officer Memorial Day.

5. As authorized by the Chief of Police.

H. Officers may purchase an off-duty wallet badge for the current rank held.

I. Upon promotion, officers may purchase the breast badge of their previous rank. Any badge purchased by the officer will be at most current cost (per contract cost for new badge), plus tax. The officer will have the option to pay for his/her badge via money order, cashier’s check or payroll deduction. Should the officer opt not to purchase his/her previous rank badge, the badge shall be returned to the Quartermaster Unit and destroyed. The cap badge of the previous rank will be returned to the Quartermaster Unit and destroyed.

J. Upon leaving the Department before retirement, an officer may purchase the breast badge for the last rank held, provided that the officer had a minimum of five (5) years sworn service with the Department. The officer must not be under administrative or criminal investigation, and must be recommended as eligible for rehire. Specific procedures are contained in the Quartermaster Unit S.O.P.

K. Upon retirement (20 years’ service; disability; or eligible to draw a pension), officers will be given their issued breast badge, cap badge, and last numbered wallet badge. Officers will be given the option to have the breast badge and/or cap badge mounted on a service plaque. Guidelines for badges presented on Service Plaques are contained in General Order 405.04.

L. Cloth Badges for Class B’s and OBV’s will be issued by the Quartermaster Unit for the officer’s current rank. No other badges will be used.

M. Officers who purchased the VCS will only use a cloth badge with the same style, size, and type issued by the Quartermaster Unit for the officer’s current rank.

N. Scroll badges are reissued as needed and considered to be on loan. They must be returned to the Quartermaster when the officer’s numbered badge becomes available to be issued in a timely manner. Scroll badges that become excessively worked, damaged, or deemed not reusable shall be destroyed and new ones ordered to replace them. If the officer holds onto the scroll badge for an excessive time while their number badge is available, the officer may be charged a service fee for failing to turn in the scroll badge at the Quartermaster Units discretion.

A. Nameplates issued by the Quartermaster Unit will be worn by all uniformed personnel. The nameplate is worn immediately above the right pocket when no awards are worn.

B. Uniformed personnel below the rank of Sergeant will wear silver-colored metal nameplates.

C. Uniformed personnel in the rank of Sergeant and above will wear gold-colored metal nameplates.

D. Name plates for all Class B’s and OBV’s will be issued by the Quartermaster Unit. No other name plates will be used.

E. Officers who purchased the VCS or VCS polo will only use a name plate with the same style, size, and type issued by the Quartermaster Unit.

A. Awards and insignia when worn on the Class A uniform shirt or Class A dress coat will be worn above the right pocket in the following descending order: Long Service Award pin, Helicopter Insignia, Master Peace Officer Bar, Corporal Bar, Nameplate, Awards. All awards and insignia when worn together will be spaced one-sixteenth inch apart.

B. Long Service Award Pin

1. To be awarded to sworn and non-sworn employees in five-year increments based upon number of years’ service to the City of Dallas.

2. Each pin will contain a miniature Dallas Police Badge with a wreath formed in the shape of a diamond encircling the badge. The bottom of the badge will contain the number of years of service.

3. Pins issued for 5, 10, and 15 years of service will be made of sterling silver and contain a blue sapphire. The recipient’s Division or Section Commander, in the presence of their co-workers, will present these pins.

4. Pins issued for 20 years of service or longer will be made of 10k yellow gold and contain a diamond. The Chief of Police or an Assistant Chief will present these pins at an awards ceremony that the Employee Relations Team (Personnel and Development Division) will coordinate. The Commander of the Personnel and Development Division will ensure the Office of the Chief of Police and the City Manager’s Office are notified of the event.

C. Helicopter Insignia

1. To be awarded as a permanent award to Command Pilots assigned to the Helicopter Unit of the Department. Command Pilot status is attained after completion of 350 hours total flight time and passing the Command Pilot Check Ride administered by the departmental supervising Certified Flight Instructor.

2. The Helicopter Insignia will be the standard aviation wings containing a miniature Dallas Police Badge in the center. The insignia measures 2 1/2" in length and 7/8" in height.

3. Helicopter Insignia will be silver-colored for personnel below the rank of sergeant, and gold-colored for supervisory ranks.

D. Motorcycle Insignia

1. To be awarded as a permanent recognition to officers who have maintained a continuous level of proficiency over a period of five consecutive years. The insignia will be a permanent recognition of those accomplishments.

2. The Motorcycle Insignia will be the standard winged wheel insignia with the spoke wheel in the middle and the wings on each side. The insignia measures 1 1/4” in length and 7/8” in height.

3. The Motorcycle Insignia will be silver-colored for personnel below the rank of sergeant and gold-colored for the rank of sergeant. The insignia will be paid for by the individual officer.

E. Master Peace Officer Bar

1. To be awarded to any peace officer who holds the certification as a Master Peace Officer under eligibility guidelines set forth by the Texas Commission on Law Enforcement (TCOLE).

2. The Master Peace Officer Bar is a black enamel Bar with the Texas State Seal and the words Master Peace Officer featured in gold color.

F. Corporal Bar

1. Officers with the rank of Corporal and holding the Civil Service Class Code 46005 (not Senior Corporal - Class Code 46016), may wear the Corporal Bar.

2. The Corporal Bar is a metal bar, silver in color, with the word Corporal engraved in black lettering.

G. The Department authorizes for wear 30 different awards as described in Section 414.00. A maximum of 13 awards, not to include the Police Cross, may be worn. Only one of each award will be displayed on the uniform. Subsequent identical awards will be recognized and displayed as follows:

1. A bronze star will be added for each additional award when the basic award is the Police Medal of Honor, Police Medal for Valor, Meritorious Conduct Bar, Police Commendation Bar, Life Saving Bar, Police Shield, Certificate of Merit, Certificate of Civic Achievement, and the Theodore Roosevelt Award.

2. A number denoting the number of times an award has been earned will be affixed to the Marksmanship Award.

3. When the officer has received multiple Safe Driver Awards or Perfect Attendance Awards, only the award showing greatest longevity in each of these categories will be worn.

4. Only one Field Training Officer Bar will be worn.

H. Uniformed personnel who have received departmental awards may wear them above the right pocket on the uniform shirt. Officers with up to eight awards will display the awards in rows of two. Officers with nine or more awards will display them in rows of three. All awards will be worn in order as listed in General Order 414.00, with the highest award on the top row, and nearest the heart. Awards will be spaced one-sixteenth inch apart on all sides.

I. When the nameplate is worn with awards, service pin, Master Peace Officer Bar, Corporal Bar, or helicopter insignia, all items will be mounted to a black plastic holder, or black, silver, or gold metal holder (worn outside the shirt), or a cardboard or plastic backing device (worn inside the shirt).

J. Awards, bars, insignia, and service pins worn as a group will not be worn without a holder or backing device. Officers who elect to wear authorized insignia and awards will purchase the holders or backing devices at their own expense.

K. Awards are issued by the Personnel and Development Division, except the Shooting Bar and Safe Driving Bar, which are issued by the Firearms Training Center and the Safety Team, respectively. The Drug Recognition Expert Bar will be forwarded by TCOLE to the Department for presentation per Section 414.01.

L. Lost pins, awards, bars, and insignia will be replaced at the officer's expense.

A. Uniformed employees below the rank of Captain will be issued black, clip-on ties for wear as described in Section 801.03.

B. Captains and above will be issued black neckties for wear as described in Section 801.03.

C. Quantities and distribution are listed in the Quartermaster Unit SOP.

A. Only uniform trousers issued by the Quartermaster Unit will be worn.

B. Uniformed personnel below the rank of Sergeant will have gold piping down the sides of the Class A trouser legs.

C. Uniformed personnel in the rank of Sergeant and above will have black braid down the sides of the Class A trouser legs.

D. Trousers will be no shorter than two inches above the top of the sole of the footwear at the heel, and no longer than the top of the heel when standing erect.

E. Trousers will have no more than a 1/4 inch break in the front.

F. Alterations to peg or flare the trouser leg will not be permitted.

G. Uniformed personnel will wear the appropriate footwear for their trousers when alteration measurements are taken.

A. Only uniform shorts issued by the Quartermaster Unit will be worn.

B. Uniform shorts (excluding issued bicycle shorts) will be hemmed to a length of no more than one inch above the knee and will not extend below the knee.

C. Only uniformed personnel assigned to bicycle units and the auto pound may wear a bicycle-type short.

D. Shorts will not be worn at any formal occasion. (e.g., ceremonies, funerals, etc.)

E. Compression or track-type (Spandex) shorts worn with the uniform shorts must not be visible beneath the shorts.

F. Wearing of the uniform shorts must be indicated on off-duty employment cards.

A. Socks worn with the duty or dress uniform with low-cut shoes will be black or navy blue in color. These are non- issue items.

B. Only black mini-crew (ankle) socks may be worn with the uniform shorts.

1. Must be fully extended (not pushed down).

2. No more than 4 inches above the rim of the footwear.

3. No visible writing or logos imprinted or embroidered.

A. Shoes must have a smooth grain appearance and must be a hard-surface material made from leather, patent leather, or any of the synthetic materials available such as Corfam. Soft, pliable leather/synthetic material is prohibited.

1. The shoes must be black and any stitching on the shoes must be black. The toe area (from the forward part of the shoe tongue to the forward tip of the shoe) will not contain any visible stitching.

2. The toe-style will be round or medium-round.

3. Shoe soles will be black with black edging and will be constructed from leather, rubber, or a neoprene-type material for better traction.

4. Heels will not exceed 1 1/2 inches in height, from the top of the sole to the bottom of the heel.

5. Loafers, wing tips, or shoes with ornamental designs, buckles, or straps are prohibited.

6. Shoes are not departmental-issue items.

B. Shoes worn with the standard duty uniform or the dress uniform may be either low-cut or high-top, and will present a business-like appearance.

C. Sports and/or athletic-type shoes are prohibited from wear with the Class A dress uniform.

D. High-top shoes will not be worn with the uniform shorts.

E. The Training Division Commander can authorize other footwear for the Training Division when outlined in the Training Division S.O.P.

A. Boots may be worn with the standard duty uniform or the dress uniform.

B. Boots will not be worn with duty shorts.

C. Boots must have a smooth grain appearance and must be a hard surface material made from leather, patent leather, or any of the synthetic materials available such as Corfam. Soft, pliable leather/synthetic material is prohibited. Boots having a canvas or Gortex-type ankle construction are permitted if the uniform trousers cover that area when the officer is standing.

D. The boots must be black and any stitching on the boots must be black. The toe area will not contain any visible stitching.

E. The toe-style will be round or medium-round.

F. Boot soles will be black with black edging and will be constructed from leather, rubber, or a neoprene-type material for better traction.

G. Heels will not exceed 1 5/8 inches in height, from the top of the sole to the bottom of the heel.

H. Boots with ornamental designs, buckles, or straps visible below an imaginary line drawn from the wearer’s Achilles tendon to the forward tip of the boot, are prohibited.

I. Approved design for boots include Wellington-type, western style, and lace-up combat boot-style as long as they meet the specifications listed in this section.

J. Other than boots issued to members assigned to the Mounted Unit or Motorcycle Unit, boots are not a departmental- issue item.

K. Boots issued to officers assigned to the Mounted Unit or Motorcycle Unit will conform to standards and specifications set by the Quartermaster Unit.

L. Black boots not meeting the above specifications (such as steel-capped toe boots) may only be worn by officers in positions that require clothing other than the standard duty or dress uniform (such as the dark blue Nomex flight suit, the utility uniform, or the Firearms Training Unit uniform). The lowest ranking chief officer in the member’s chain-of- command will be the approving authority for uniforms other than the standard duty or dress uniform.

M. The Training Division Commander can authorize other footwear for the Training Division when outlined in the Training Division S.O.P.

A. Only winter jackets issued by the Quartermaster Unit may be worn.

B. Accessory items to be worn on the winter jacket are illustrated in Section 802.28.

C. Raid jackets issued by the Quartermaster Unit are authorized to be worn.

D. Any jackets other than the winter jackets and raid jackets are special assignment items and are covered in Section 802.26.

E. Winter jackets will not be worn while wearing uniform shorts. (This does not include bicycle units.)

F. Jackets sold by the DPD Explorer Program are authorized to wear when the Community Operations Assistant Chief has approved the items to be sold and is documented in a memorandum as authorized for sale to DPD personnel.

A. Uniformed personnel will wear only wet weather items issued by the Quartermaster Unit, with the exception of black rainboots or shoes, which may be used/worn at the employees' discretion.

B. Rainwear (raincoats or rain suits are optional) will be issued to all uniformed personnel.

C. Rubber boots issued by the Quartermaster Unit are special assignment items and are covered in Section 802.26.

D. Plain black umbrellas may be used by uniformed administrative personnel at their discretion. The use of umbrellas is prohibited for field personnel.

In cases of extremely cold weather, officers will be permitted to wear black earmuffs, black wool neck scarves, plain black or dark blue turtleneck sweaters under uniform shirts, and/or black beanie cap. These accessories are intended to protect an officer from foul weather and should not be worn routinely. These items are non-issue items.

A. The issuance of a ballistic vest is mandatory for all sworn officers and Reserve Officers.

B. All officers, regardless of assignment, are required to be measured for ballistic vests in their duty uniform with the Sam Browne belt. Officers without proper equipment will not be measured. The only exception will be for officers with documented permanent limitations. The officers should contact the Quartermaster Unit for further instructions.

C. It is the policy of the department to maximize officer safety through the use of ballistic vests. Therefore, all officers will wear ballistic vests under the following conditions:

1. Uniformed officers assigned to the Patrol Bureau.

2. Uniformed officers not assigned to the Patrol Bureau, but their assignment and/or task place them in situations where they would be required to act in an enforcement capacity. (SWAT, Love Field Unit, Traffic Unit, Tactical Services Unit, Administrative/Tactical Support Unit and Gang Unit)

3. Uniformed officers of any rank while engaged in public activities away from the workplace.

4. Non uniformed officers whose duties include:

a. The serving of a criminal warrant.

b. The planned apprehension of a wanted person.

c. A planned surveillance where an apprehension of a suspect could occur.

d. Undercover officers providing close cover in field operations when it does not jeopardize the operation.

5. All uniformed officers will wear their ballistic vest while working off-duty jobs.

D. Requirements for optional enhanced ballistic vest:

1. Officers, at their own expense, may purchase for on duty use an enhanced ballistic vest designed to give additional protection from higher caliber weapon threats.

2. Officers who choose to purchase these ballistic plates must meet the following requirements:

a. The ballistic plates must be rated at NIJ Level III or IV.

b. The ballistic plates must carry the NIJ 06 standard.

3. Officers who purchase their own approved ballistic plate carrier must meet the following requirements:

a. The carrier must be intended to carry ballistic plates, and be black in color.

b. The officer must affix a, rank appropriate cloth badge to the left front breast of the carrier issued by the Quartermaster Unit.

c. The officer must affix a 7” X 10” black cloth “Dallas Police” patch to the upper center rear of the carrier issued by the Quartermaster Unit.

d. . Officer will attach a name plate with badge number to the carrier issued by the Quartermaster Unit.

4. Before deploying this equipment, officers must successfully complete the 8 hour heavy body armor class provided at the Dallas Police Firearms Training Center.

5. Officers may deploy this equipment when they believe the threat encountered or potential threat encountered justifies wearing of enhanced protection.

6. Officers will maintain and replace this equipment at their own cost.

E. Exceptions

1. Uniformed officers assigned to Administrative positions while at their workplace.

2. Undercover officers are exempt from wearing their ballistic vests when it would compromise their position as a police officer.

3. Officers assigned to the Helicopter Unit are exempt from wearing the ballistic vest due to weight restrictions while operating the helicopter.

4. Detectives out in the field conducting interviews of witnesses.

5. An officer working an off-duty job in plain clothes and has prior approval during the Special Duty application process.

6. Any other situation as determined and approved by the affected Division Commander.

7. As authorized by the Chief of Police.

A. Reflective vests with “Dallas Police” on the vest are issued by the Quartermaster Unit to all sworn employees, Public Service Officers, Security Officers, and Reserve Officers. .

B. The above employees will wear reflective vests during the hours of darkness when in uniform and while:

1. Directing traffic whether performing on-duty or off-duty job responsibilities.

2. Working collisions on major streets, freeways, tollways, or any roadway where heavy traffic is present or is likely to be present.

C. The reflective vest will be kept readily available. Upon arrival at the scene of a collision, officers will put on the reflective vest as soon as reasonably possible.

D. Non-sworn employees who work extra jobs in traffic control are issued a plain reflective vest.

A. Officers will wear the following duty gear issued by the Quartermaster Unit:

1. One Sam Browne or Sally Browne belt with a rectangular silver-tone or gold-tone buckle, depending upon rank. Officers below the rank of sergeant will wear a silver-tone buckle. Sergeants and above will wear a gold-tone buckle.

2. One holster

a. Officers hired after January 1, 2005, will be issued a Level 3 retention holster. This will be the only approved holster for their Class A uniform.

b. Officers hired before January 1, 2005, are provided the option to continue with the issued Level 1 holster or transition to the Level 3 retention holster. However, officers will be limited to the Level 3 holster upon successful transition.

3. One handcuff case.

4. Four belt keepers

5. Magazine pouch.

6. One waist belt.

7. Tourniquet in holder (on duty belt or on outer load bearing vest).

B. Certain items may be purchased by officers and worn in lieu of an issued item. Examples of non-issue items that may be worn include the following:

1. Items having the same style and specifications as issued items may be worn. All duty gear worn, however, must have the same finish. (For example: a synthetic type holster cannot be worn with a plain leather Sam Browne belt.) Basket weave finishes are not allowed.

2. A holster other than the issued item may be worn provided it is a belt slide model of the same general appearance, function, and design. The holster must be comparable in level of safety, have a trigger guard and a strap or retention screw to secure the weapon. The following are not allowed:

a. Cross-draw holsters.

b. Break-front or clamshell holsters.

c. Forward rake style holsters.

d. Swivel holsters.

e. Holsters with a protective flap completely covering the weapon. (except for DPD Honor Guard Ceremonial Dress)._

3. Due to the varying proficiency and manipulation required for the various levels of holsters, all officers purchasing any type of holster for duty use will be required to have the holster pre-approved by the Firearms Training Center and may require qualification with Range personnel before such holster is used on-duty. Officer purchases will be limited in the retention level of purchases as follows:

a. Officers hired after January 1, 2005, are restricted to the purchase of a comparable Level 3 retention holster.

b. Officers hired before January 1, 2005, that choose to continue carrying the Level 1 holster may purchase a comparable holster or upon approval transition to a higher level of security holster.

c. Officers hired before January 1, 2005, that successfully transition to the Level 3 holster issued by the Quartermaster Unit will be restricted to the purchase of a comparable Level 3 retention holster.

The Rangemaster will have the final authority to set the qualification guidelines for the affected holsters with approval from the Commander of the Training Section.

4. The following ammunition carriers may be worn:

a. One six-loop cartridge carrier.

b. One twelve-loop cartridge carrier.

c. One six-loop cartridge carrier in addition to one speed loader carrier.

d. One or two drop pouches.

e. Two speed loader carriers or magazine pouches.

5. A handcuff case capable of containing two pair of handcuffs, provided it is of the same general appearance as the issue item.

6. Belt keepers need not be worn provided Velcro is used to secure the Sam Browne belt to the waist belt.

7. One Safariland 730 or similar flashlight holder.

8. One Safariland 33-2V, black glove pouch (or brand/model approved by Quartermaster Unit).

9. One black leather 1-1/4" wide key holder (as described in detail in the Quartermaster Unit S.O.P.). This is a non-issue item.

C. All optional leather items will have a smooth black finish. No stamped or carved leather will be permitted.

D. The whistle may be worn on the Sam Browne belt; however, knives and similar items will not be displayed on the Sam Browne belt.

E. Officers may carry a folding knife while in uniform provided the knife is concealed or carried in the officer’s pocket.

F. A multi-purpose tool may be carried on the Outer Load Bearing Vest or in a belt holder worn on the duty belt provided that the holder is the same finish as the other duty gear.

G. With the exception of folding knives or multi-purpose tools, no other edged weapons may be carried in uniform.

H. Mini-flashlights and an appropriate belt holder may be worn on the Sam Browne belt, provided that the belt holder is of the same finish as the other duty gear.

I. Issued duty gear needing replacement must be inspected by the Quartermaster Unit. Upon approval, an officer may receive replacement duty gear items by evenly exchanging used items for newly issued items.

J. By mutual agreement, the Commander of the Quartermaster Unit and the Department Safety Officer will resolve all questions of safety and uniformity of appearance of all duty gear worn by members of this Department.

Sidearms carried on duty will conform to standards and requirements outlined in General Order 418.01.

A. All uniformed Police Officers and Reserve Officers are authorized to carry collapsible batons after they have completed the Departmental training. Uniformed Police Officers and Reserve Officers may carry the baton as optional equipment. While not required to be carried on their person, the collapsible baton should be readily available in the event of a crowd management incident.

B. If officers choose to wear the collapsible baton, it may be worn on the OBV or the duty belt. (G.O. 802.01)

C. Officers may utilize a non-collapsible baton if deployed with the Special Response Group.

802.26 Oleoresin Capsicum (OC) Chemical Spray

Chemical spray and carrier, authorized by the Patrol Bureau, may be issued to and carried by sworn personnel, uniformed non-sworn personnel, and volunteer Police Chaplains who are trained and certified by Police Academy staff under the direction of their Bureau and Division Commander. Further issuance information is contained in the Quartermaster Unit S.O.P.

The Quartermaster Unit will initially issue one whistle, one MAPSCO, and one flashlight. Officers may be permitted to carry their equipment instead of the issue item. Replacement of these items will be handled according to guidelines contained in the Quartermaster Unit S.O.P.

A. Items issued by the Department to officers in specialized police positions are designated as special assignment items.

B. Items of clothing specific to a particular assignment will be worn by members assigned to that particular function only. These clothing items are to be worn only while the member is functioning as part of the specialized unit or operation.

C. Special Use Items are not to be worn as part of the regular patrol uniform.

D. Special Use Items must be returned to the Quartermaster Unit when the member is no longer assigned to the Specialized Unit.

E. Special Use Items will be approved through the Bureau Commander having responsibility and coordinated with the Quartermaster Unit.

F. Use of any Special Use Item outside the scope of this general order must have written authorization of the Bureau Commander.

The Quartermaster Unit Standard Operating Procedures will be the final authority on authorized issue items and quantities.

A. Back Patches will be issued by the Quartermaster Unit for Class B’s and OBV.

B. Back Patches for the VCS will be the same style, size, and type issued by the Quartermaster Unit. No other back patches will be worn.

A. Reserve Specialists will wear only uniform items issued by the Quartermaster Unit as approved by the Chief of Police or their designee.

B. Reserve Specialists, while wearing the uniform, are subject to those applicable uniform regulations established for uniformed officers, General Order 802.

C. Refer to General Order 424.05 for more specific information on issuance of uniforms and equipment.

A. All personnel assigned to wear the uniform will report for duty at the designated time in complete uniform as prescribed in the provisions of this order.

B. Uniforms will be kept neat, clean, pressed, and in good repair at all times. Leather goods if worn will present a clean and polished appearance. While wearing the uniform, employees shall maintain a military bearing, avoiding mannerisms such as slouching, shuffling, and keeping hands in pockets.

C. The uniform will not be worn off-duty except when:

1. Traveling to and from work.

2. Appearing in court in an official capacity for the Dallas Police Department.

3. Engaging in outside employment in an approved official capacity.

D. An incomplete uniform will not be worn at any time. No item of the uniform will be worn at any time except as a part of a complete uniform.

E. No substitutions for issued uniform items will be allowed unless specifically provided for in the General Orders.

F. Uniformed Personnel may carry either a city-issued or personal cellular phone upon their person. If a personal cellular phone is not black or neutral in color, it must be kept concealed when the employee is on-duty or in uniform.

G. Non-sworn personnel will wear only uniform items that conform to their duty assignments and are issued by the Quartermaster Unit as approved by the Chief of Police or their designee.

H. Unless otherwise specifically denoted, the above listed employees are subject to the same regulations and requirements established for uniformed officers by General Orders 801.00 and 802.00.

To promote personal safety of the members of the police department, prevent interference with equipment, and to facilitate effective performance of essential job duties, personal appearance must be regulated. These regulations require strict compliance to maintain a disciplined, identifiable, and efficient department.

A. Requirements for all employees:

1. All hair will be clean and free of any pests or offensive odor.

2. Spray-on hair paint or extreme colorings (non-naturally occurring human hair colors) are not authorized.

3. Wigs are permitted if they meet all provisions in this section.

4. Protected hairstyles commonly or historically associated with race, such as braids, locks, and twists are permissible.

B. Additional requirements for all employees in uniform:

1. All employees in uniform shall maintain a hairstyle that:

a. Allows for the wearing of the police hat or other issued headgear.

b. Does not extend below the bottom edge of the shirt collar. Hair of any length is permitted but must be styled in a manner that meets this requirement (e.g. a bun or single ponytail).

c. Does not interfere with the proper wearing of any equipment (e.g. negative pressure respirator).

d. Will not fall over the ears, eyes, or face.

e. Is not styled as pigtails.

f. Is free of ornamentation (pins, headbands, and barrettes may be worn only when matching the individual’s hair color).

C. Exceptions:

1. Exceptions are permitted only while the employee is on active undercover assignment, as otherwise required by law, or at the discretion of the Bureau Commander.

A. Officers shall be permitted to maintain the following approved styles of facial hair:

1. Clean Shaven – no facial hair (Fig 1).

2. Mustache – hair below the nose and above the upper lip (Fig 2).

a. Shall be trimmed and not extend below the upper line of the upper lip.

b. If worn alone, may not extend below the corners of the mouth.

c. Extreme styles such as handlebar mustaches are prohibited.

3. Goatee – a mustache that extends down around the side of the mouth and joins hair on the chin, also referred to as a circle beard (Fig 3).

a. Shall be worn with a mustache.

b. The cheeks, jaw line, and neck shall remain clean shaven.

4. Natural Beard – also referred to as a full set (Fig 4).

a. Shall be worn with a mustache.

b. Shall cover the complete jaw line.

c. The cheeks and neck shall remain clean shaven.

B. The following styles of facial hair are NOT permitted:

1. Chin Strap Beards – Beards that are trimmed to a thin line along the jaw.

2. Patchy Beards – Beards of uneven or patchy growth.

3. Beards Taking Excessive Time to Grow – If, after one week of growth, the beard remains patchy.

4. Designer Stubble – Beards shorter than 1/16th of an inch.

C. All facial hair shall conform to the following restrictions:

1. The bulk of the beard (distance that the mass of facial hair protrudes from the skin of the face) shall not exceed

½ of an inch;

2. No portion of the beard shall be exceptionally longer than the rest;

3. No designs may be shaved into facial hair;

4. Facial hair must be neatly sculpted and trimmed at all times;

5. Officers shall not claim a constant state of growth, only to avoid shaving on a regular basis; and,

6. Officers in assignments where the frequent use of a negative pressure respirator is likely, will only be permitted to maintain a style of approved facial hair that does not come into contact with the seal.

D. Supervisors shall:

1. Ensure officers conform to an approved style of facial hair; and,

2. Retain final approval and judgement on whether facial hair is acceptable in appearance.

E. Medical and religious exceptions:

1. Officers contending the above requirements cannot be maintained based on medical or religious grounds may request an exemption via a memo to the Chief of Police. The memo must contain supporting documentation and will be evaluated on a case-by-case basis by the Chief of Police or their designee. The department may not be able to grant an exemption in all cases due to health and safety.

a. A copy of the officer’s medical exemption will be placed in the officer’s medical file for record. A copy of the officer’s religious exemption will be placed in the officer’s personnel file.

A. Tattoos, brands, and body art that display any of the following are prohibited:

1. Expressions of discrimination towards anyone’s lawfully protected status (e.g., race color, religion, sex, sexual orientation);

2. Promotions or use of unlawful drugs, violence, or any unlawful activity;

3. Promotions or indications of a criminal street gang or hate group affiliation; and,

4. Art or text obscene in nature (e.g., vulgar, depicts or describes sexual conduct, nudity, explicit words, or phrases).

B. No employee, sworn or non-sworn, shall have a visible tattoo, brand, or body art on their face, neck, scalp, hands, or fingers.

1. Exceptions:

a. Employees may have a visible wedding band tattoo on one finger.

C. Coverings

1. All tattoos not authorized for visibility must be covered by the following means:

a. Appropriate uniform clothing (such as the long sleeve uniform shirt);

b. Makeup; or

c. A patch or sleeve that closely resembles the employee’s skin tone.

D. Visible tattoos / body art

1. If an employee wishes to wear tattoos or body art visibly without requiring a covering and contends that the tattoo or body art does not fall under sections 804.04(A) or (B), above, they may seek authorization via a memo to the Body Art Approval Board through their bureau commander. The memo shall include a description and photos of the body art or proposed body art, if the request is for anticipated body art.

2. If approved, employees may wear visible body art consistent with the request memo that will be kept in that employee’s personnel file. Employees may appeal a decision by the Body Art Approval Board by an additional request via memo to the Chief of Police.

a. Even if the body art is approved, employees should remember that the General Orders are subject to change, which may result in the approval no longer being effective.

3. Despite authorization, employees are prohibited from displaying ANY body art during:

a. Any court appearance; and

b. City Council meetings.

A. The purpose of the Body Art Approval Board is to avoid the display of body art that would be contrary to the purpose of law enforcement, prevent workplace disruptions, and maintain a professional organization while still allowing members to exhibit personal expression.

B. Composition of the Body Art Approval Board:

1. The board will consist of a chairperson, three sworn employees of any rank, and one professional staff/non-sworn employee.

2. The Personnel Division Commander will serve as the permanent chairperson.

3. All other members will be assigned by the Office of the Chief of Police and serve for a one-year term commencing January 15th of each year.

4. The chairperson will make new appointments as needed to fill vacancies created by promotions or transfers to ensure representation.

5. Any three members of the board will constitute a quorum.

C. The board will meet as needed to approve pending applications received by officers wishing to obtain authorization to display existing or potential future tattoos / body art.

1. After reviewing an application, the board will vote to approve applications that they determine do not violate any prohibited body art listed in section 804.04(A) or (B).

a. Board members must not use subjective preferences for approval or denial but shall abide by the standards set forth in 804.04(A) and (B).

b. If questions arise as to whether proposed body art falls into a prohibited category, the board may seek advice from Personnel or the City Attorney’s Office, as appropriate.

2. A simple majority of the voting members will be required for approval.

3. The Chief of Police, or designee, may approve requests made to the Body Art Approval Board at their discretion.

4. An email notification will be sent to the requestor containing the result of the review. The requestor’s supervisor will also be notified and will place a copy of the notification in the employee’s personnel file.

A. Employees in uniform may wear a wristwatch or identification bracelet. Rings may also be worn, but only one on each hand is permitted. (A wedding set is considered as one ring.) Necklaces and other types of jewelry are prohibited while in uniform.

B. Ear studs may be worn with the uniform, by female employees only. Such items will be limited to no more than two ear studs per ear. Earrings will not extend below the bottom of the ear lobe or have loose or dangling parts.

C. Except as outlined in section B above, employees may not pierce and/or wear jewelry on or in any portion of the face to include:

1. Tongue

2. Lips

3. Chin

4. Nose

5. Cheek

6. Neck

7. Eyebrows

8. Forehead

D. These guidelines also apply to non-sworn, uniformed employees.

E. Any other body modifications of the face, neck, scalp, hands, or fingers are not permitted. Examples of prohibited modifications include, but are not limited to, subdermal implants, forked tongue, scarification, or stretched/gauged ears.

F. Male employees sworn and non-sworn will not be permitted to wear earrings on duty or while performing any approved uniformed or plain clothes police related off-duty employment. Exceptions are permitted only while the sworn employee is on active undercover assignment and will be at the discretion of the Bureau or Division Commander.

The use of makeup by female employees, both uniformed and plainclothes, will be conservative. This does not imply a plain look but is meant to eliminate gaudiness.

A. Female Personnel

1. Fingernails will be kept clean, neatly trimmed and will not extend more than one-quarter inch (1/4”) from the tip of the finger.

2. Fingernail polish, if worn, will be of a solid shade without decals or ornamentation and will not detract from a uniform appearance. The wearing of fluorescent or multi-colored nails is prohibited.

3. While in uniform or wearing plain clothes or acting in the Department’s behalf, officers will be required to adhere to fingernail length guidelines.

4. These guidelines also apply to non-sworn, uniformed employees.

B. Male Personnel

Fingernails will be kept clean, neatly trimmed and will not extend more than one-quarter inch (1/4”) from the tip of the finger.

Employees attending court have the option of wearing either the Class A uniform or civilian clothing. The uniform will not be worn if the employee is not attending court in an official capacity for this Department. Civilian clothing worn for court appearances must comply with standards set out in this directive.

A. All organizational levels within the Department are uniformed except any section or unit of a bureau or division that has full time investigative responsibilities.

B. No employee assigned to wear the uniform will report for duty in civilian clothing without the permission of the individual's Organizational Commander.

C. Non-uniformed employees assigned to duties involving frequent contact with the public, such as officers on investigative assignments and employees performing office duties, will report for duty in conservative apparel appropriate to an office setting. No jeans will be allowed.

1. Male employees will report for duty in a suit or slacks and sport coat. A tie must be worn.

2. Female employees will wear dresses, slacks, or pantsuits.

3. Employees may not pierce and/or wear jewelry on or in any portion of the face to include:

a. Tongue

b. Lips

c. Chin

d. Nose

e. Cheek

f. Neck

g. Eyebrows

h. Forehead

4. No employee will deviate from these standards without the permission of the individual's Bureau or Division Commander.

D. Certain employees, such as academy staff, physical evidence and identification detectives, photo lab technicians, helicopter pilots, salvage yard personnel, and firearms training personnel, may wear work clothing appropriate to the nature of their work. Work clothing will not be considered a uniform and therefore will not be worn in lieu of the regulation uniform or proper civilian dress, if such is required. (An example being during court appearance.)

E. Any holster worn by a non-uniformed officer must have a trigger guard and strap or retention screw to secure the weapon. The following will not be permitted:

1. Cross-draw holsters.

2. Break-front or clamshell holsters.

3. Forward rake style holsters.

4. Swivel holsters.

5. Holsters with a protective flap completely covering the weapon.

A. Security

1. Personnel assigned lockers in police facilities will keep them locked when not in use.

2. Personnel will ensure that all police equipment and uniforms are secure at all times. They will further ensure that all police equipment is not readily visible when left in any unoccupied vehicle.

3. No police issued weapons, Tasers, pepperball guns, badges, uniforms, police identification cards, warrant of appointment, ammunition, and/or ballistic vests will be stored long-term in any unoccupied personal vehicle. Long term is more than six hours. A personal vehicle utilized in off-duty employment will not be considered long term storage.

4. Personnel will ensure that police weapons, Tasers, pepperball guns, badges, uniforms, police identification cards, warrant of appointment, ammunition, and/or ballistic vests are secured in a locked and secure trunk of any unoccupied vehicle when unattended for a short term. For the purpose of this General Order, a locked and secure trunk cannot be opened by simply gaining inside access to the interior of the vehicle. Police equipment may not be stored in any vehicle not equipped with a trunk unless the vehicle is equipped with a secured and lockable storage compartment that must be securely mounted inside the vehicle passenger or storage area.

B. Any employee who uses a marked vehicle assigned to the Patrol Bureau will completely fill out an Equipment Check Sheet and turn in the sheet to the appropriate supervisor or their designate before operating the vehicle.

C. Employees shall promptly report the need for repairs of any City-owned property issued to, used, or possessed by them to the City Department officially charged with the maintenance of such property.

D. No employee shall alter, repair, or in any way change, add to, disconnect, or remove any parts or accessories of any City-owned property without the permission of the Chief of Police. This includes buildings, office equipment, machines, clothing, firearms, communications equipment, Mobile Data Terminals (MDT), and motor vehicles. Minor, easily reversed changes, such as a change of stocks on an issued revolver, must be approved by the Rangemaster.

E. Any employee who has City equipment or funds stolen, lost, or damaged will:

1. Notify his/her supervisor

2. Submit an Offense/Incident Report

3. Submit a Lost or Damaged Property report immediately in the Blue Team system

F. To receive a temporary replacement item, the employee will take a photocopy of the Offense/Incident Report to the Quartermaster Unit.

A. The employee will enter the BlueTeam system and select “Add New Incident.” The employee will select “Lost or Damaged Property” from the drop-down list and complete the incident report. In the Incident Summary Section, the employee will outline all the facts and circumstances of the incident.

B. The completed BlueTeam Incident Report will be forwarded via BlueTeam, with all supporting documentation, through the employee’s chain of command for review. This section does not apply to damage occurring as a result of a motor vehicle accident.

C. The employee’s Section or Division Commander shall:

1. Determine the employee’s responsibilities in regards to negligence by the employee. (This may be documented in the BlueTeam “Comments.”)

2. Determine whether disciplinary action and/or restitution should be taken against/made-by the employee.

3. Notify the employee via a signed memorandum of the result of the investigation, their decision regarding whether any disciplinary action will be taken, whether restitution shall be made by the employee, and issue discipline if needed as outlined per General Order 511.01. All disciplinary documentation, the related Offense/Incident Report, the memorandum notifying the employee, and any other necessary documentation must be signed, scanned, and attached in BlueTeam before forwarding to the BlueTeam Program Administrator.

D. If the item lost, damaged, or stolen is a weapon of any kind or an item with a value above $500.00:

1. The report will be forwarded to the Group Commander in BlueTeam.

2. The Group Commander will determine what restitution and/or discipline may be required. They will notify the employee of the result of the investigation by memorandum and issue discipline if needed. The incident will be forwarded to the Program Administrator with all required documentation as stipulated in General Order 805.02(C)(3).

3. The Group Commander may decide, based on the circumstances of the loss/damage, Internal Affairs needs to investigate the incident. The incident will be forwarded in BlueTeam requesting it be converted to a Request for Control Number.

E. The employee will follow the appeal procedures for disciplinary actions or restitution requirements.

A. The provisions of this section apply to equipment or funds owned by the City of Dallas or loaned to the City by another governmental agency. Any employee who has equipment or funds stolen, lost, or damaged will follow the reporting procedure outlined in 805.01.

B. Employees will be subject to appropriate discipline if their negligence or failure to comply with written procedures resulted in either lost or stolen City funds or stolen, lost, or damaged City equipment. Failure to reimburse the City is cause for further disciplinary action.

C. If it is determined that equipment was lost, stolen or damaged through the employee's negligence or failure to comply with written procedures, the employee may be required to make restitution. This does not apply to damage occurring as a result of a motor vehicle accident.

D. Restitution will be made according to the schedule in the Financial and Contract Management’s S.O.P. The value in the schedule will be set forth as the fair market value or the replacement cost whichever is applicable to the equipment in question.

E. If funds are stolen or lost through the employee's negligence or failure to comply with written procedures, the employee will be required to make full restitution.

F. The Quartermaster Unit will maintain or contact the appropriate department for a depreciation schedule for lost and stolen City issued property.

G. City issued weapons, badges, and handcuffs do not depreciate.

A. For an employee's personal property to be eligible for reimbursement for loss or damage, that property must be necessarily worn or carried in the course of employment. Should an employee wish to use personal equipment in lieu of city issued equipment, and where such option is permitted, the Department's liability for damage will be limited to that amount that the City-issued equipment would normally have been. Equipment of greater value, worn at the option of the employee, should be insured by the employee.

B. Procedures for requesting reimbursement are contained in Administrative Directive 3-5, and require submission of Personnel Form P-12.

A. The first criterion to be met by all home storage vehicles is that no vehicle will be assigned to home storage if the officer does not live within a 25 mile radius of assigned work location.

B. During vacation periods, extended periods of illness, or off-duty due to disability, the vehicle will be assigned to the officer who is second-in-command. In the absence of a second-in-command or if the second-in-command has a home storage vehicle and there is no need for the car, then it should be stored at the duty station. In order for the second-in-command to use a home storage vehicle in the Commander's absence, he or she must live within a 25 mile radius of assigned work location.

C. Home storage vehicles assigned to command level personnel may be driven during off-duty hours when a Commander deems it necessary to visit a Departmental facility, observe police activities, or monitor police operations via police radio.

D. Additional criteria for home storage authorization are set forth in City of Dallas Administrative Directive 6-2 and 6-3.

A. New requests for home storage vehicles will be initiated by Bureau and Division Commanders. A copy of a blank Authorization for Home (Overnight) Storage of City Vehicle form, as well as instructions on completing it, are included in City of Dallas Administrative Directive 6-2 and 6-3. That form will be completed and forwarded to the Chief of Police for their approval. The Office of the Chief of Police will then forward it to the Director of Equipment and Building Services and the Assistant City Manager over Public Safety for approval.

B. A copy of the approved request will be forwarded by the Bureau and Division Commanders to the Fleet Management Team. The Fleet Management Team will be notified in writing any time any changes are made to the original request, i.e., a new vehicle is assigned to the driver, a new driver is assigned to the vehicle, transfers, etc.

A. Each Organizational Commander will designate one employee who will serve as Vehicle Coordinator.

B. Responsibilities of the Vehicle Coordinator will be:

1. Act as the coordinator with the Departmental Fleet Manager in all matters pertaining to Police Department transportation. These matters include:

a. Service and maintenance failure.

b. Suggestions and recommendations for improvement in fleet operation.

c. Requirements for next year specifications.

2. Maintain a separate file on each vehicle assigned to the organization. Any time a vehicle is permanently removed from service and/or transferred to another organization level, the coordinator will forward the file on that vehicle to the Fleet Manager. Any time a vehicle is reassigned within the organization, the coordinator will notify the Fleet Management Team by memorandum.

3. Maintain a suspense file of Request for Vehicle Service or Repair forms on vehicles out of service for maintenance and/or repairs. This file will be reviewed daily to ensure that vehicles are returned to service in a timely manner. When a vehicle is returned to service, the Vehicle Coordinator will note the date on the bottom of the Request for Vehicle Service or Repair form and place the form in the vehicle's file.

4. Visit roll call on each watch, or survey all assigned personnel if there is no roll call, at least once during each quarter to solicit any complaints and/or suggestions from officers concerning their vehicles.

C. All communications with the Department of Equipment and Building Services will be channeled through Fleet Management, except mechanical problems that are discussed with the Service Center supervisors.

A. The following procedure will be followed by any member of the Department experiencing a mechanical problem with a vehicle:

1. The employee experiencing the problem will complete a Request for Vehicle Service or Repair form. The employee will take the form, along with the vehicle, to the Service Writer (normally the shift supervisor) at the assigned service center;

2. A copy of the Request for Vehicle Service or Repair form will be given to the organizational Vehicle Coordinator;

3. If the vehicle is not repaired to the satisfaction of the driver, and the driver cannot promptly resolve the problem with the Service Writer without conflict, he or she will contact the organizational Vehicle Coordinator, who will discuss the problem with the Service Center manager. (Non-supervisory personnel with vehicular problems will go through their immediate supervisors prior to contacting their organizational Vehicle Coordinator.)

4. If the problem is not resolved at this step, the organizational Vehicle Coordinator will contact the Fleet Manager by memorandum through the chain-of-command. The Fleet Manager will resolve the problem with the Operations Manager or Assistant Director, Operations, of the Department of Equipment and Building Services.

B. Any member of the Department assigned a vehicle he or she believes is in need of immediate replacement will notify the organizational Vehicle Coordinator.

1. If the Vehicle Coordinator, after inspecting the vehicle, agrees that it should be replaced, he or she will contact the Fleet Manager and provide the equipment number, mileage, and reasons for requesting the vehicle be replaced.

2. The departmental Fleet Manager will contact the Department of Equipment and Building Services with the request and will notify the Vehicle Coordinator of the anticipated replacement date.

C. Nothing in this order shall relieve supervisors of their continuing obligation for safety and getting the job done by preventing problems, if practical, and solving problems, if necessary.

All requests related to police vehicles (except routine maintenance and repair) must be documented in writing and approved in advance by the Police Fleet Management Team, Equipment Services Section. These requests include:

A. Requests for new or change in type of replacement vehicles.

B. Change, addition or modification of vehicle auxiliary equipment.

C. Transfer or change of assignment of a vehicle to another person or unit.

A. Non-Equipment and Building Services leased vehicles, (i.e., seized, Auto Pound, and donated vehicles) are obtained frequently for police related duties. When a vehicle of this classification is obtained it must receive a safety inspection before it can be utilized. Vehicle Coordinators will ensure that:

1. A non-fleet vehicle is inspected before being placed into service, utilizing the inspection checklist developed by the Fleet Management Team.

2. The appropriate funding procedures established by the Equipment Services Section for this purpose are adhered to.

3. Non-fleet vehicles are re-inspected yearly.

4. Detailed safety inspection records are maintained on each vehicle.

B. Non-leased covert vehicles will not be utilized for any Department functions until the safety inspection has been completed.

A. The Facilities Management Team will have functional supervision over the parking lots located at Jack Evans Police Headquarters Building. This office will ensure that personnel are assigned to:

1. Periodically patrol the parking garage and parking lots.

2. Assist drivers in getting vehicles out of blocked stalls.

3. Issue Parking Violation citations to vehicles improperly parked on city parking facilities.

B. Any vehicle not authorized to park, improperly parked, or blocking other vehicles on these parking facilities may be towed at the driver's expense.

C. Supervisors are responsible for taking the action necessary to prevent repeated violations by their subordinates.

A. All privately owned vehicles must possess a valid Police Headquarters parking placard to be permitted to park in the Police Headquarters parking garage.

B. Privately owned vehicles will park in designated areas on the first and second levels of the parking garage.

C. The third level of the parking garage is for City or fleet vehicles that have been assigned parking spaces by Facilities Management.

D. No vehicle over seven feet high will enter the parking garage.

A. The Facilities Management Team has assigned specific parking spaces to various units on the South Lot.

B. All other parking on the South Lot is for police employees having business at Jack Evans and not assigned to Headquarters.

C. Parking of personal vehicles on the South Lot is prohibited.

A. This lot is restricted for the use by citizens and other City employees having business at Jack Evans.

B. There is a two hour time limit for parking on this lot.

A. Employees may park in the police parking area at 2033 Commerce St., (southeast of the Police & Courts Building.) Identification card swipe access is required.

B. Officers driving police vehicles, who cannot park in police parking, will be allowed to park in metered zones and will be reimbursed for monies expended.

C. Police vehicles will not park in a No Parking Zone or a Loading Zone unless an emergency clearly exists.

D. No vehicles will park in the alley between the 2000 blocks of Main and Commerce Streets.

Any vehicle that is found in violation of the parking policies set down in this section, in violation of city ordinance, or in violation as denoted by properly placed signage will be subject to citation and tow. The individual will be responsible for all fees and/or citations issued.

A. Parking Fees

1. Personnel will be reimbursed for parking expenses incurred while conducting police business or appearing in court either on-duty or off-duty. This does not apply to parking expenses incurred in conjunction with a normal duty assignment.

2. To receive reimbursement for parking fees, the officer will complete the Reimbursement for Parking Fees form, staple the parking lot receipt to the Purchasing and Payables Unit copy, and forward them to his or her Organizational Commander. If an officer utilized meter controlled parking or slot-box parking, for which no receipt was given, this will be indicated on the form.

3. If the officer misplaces the parking lot receipt, a memorandum will be written and forwarded with the

Reimbursement for Parking Fees form to the Organizational Commander.

4. The Organizational Commander will forward the Reimbursement for Parking Fees form to the Purchasing and Payables Unit each month for reimbursement.

5. Organizational Commanders will be responsible for distributing the funds to the concerned personnel within their organizations.

B. Tollway Fees

1. The North Texas Tollway Authority (NTTA) does not permit toll free travel for law enforcement personnel traveling to and from work or on routine travel.

2. The NTTA will not grant free passage to officers on duty and in the discharge of police obligations unless they are in an official, marked vehicle or have the proper Toll Tag assigned to the vehicle.

3. Reimbursement for tollway fees will be granted only for travel on tollways while on City business. Reimbursement will not be made for employees traveling to and from work unless the employee is in a city vehicle. A city vehicle includes city-seized vehicles as well as those that are leased from the Department of Equipment and Building Services. No reimbursement will be made for employees traveling to or from court, unless the employee is on duty and traveling in a city vehicle.

4. To receive reimbursement for tollway fees, the officer will complete the Reimbursement for Parking Fees form. A notation will be made at the top of the form when the reimbursement is for a tollway fee rather than a parking fee. The officer will staple the tollway fee receipt to the Purchasing and Payables Unit copies and forward them to his or her Organizational Commander.

5. If the officer misplaces the tollway receipt, a memorandum will be written and forwarded with the reimbursement form to his or her Organizational Commander.

6. The Organizational Commander will forward the Reimbursement for Parking Fees form (Purchasing and Payables Unit copy) which has been changed to read Reimbursement for Tollway Fees to the Purchasing and Payables Unit each month for reimbursement.

7. Organizational Commanders will be responsible for distributing the funds to the concerned personnel within their organizations.

C. The parking fees and tollway fees reimbursement requests will be kept separate when submitted to the Purchasing and Payables Unit.

The City of Dallas has directed each department have management and control systems in place to ensure all assets, equipment, and personal properties, including items acquired via donations or gifts, are accounted for and a complex system is in place to retain and provide accurate documentation. Constant attention is necessary to properly manage such a system. The Quartermaster Unit’s SOP for Fixed Assets, Equipment and Personal Properties is a guide for the management of these items within the Dallas Police Department and is based on the City’s Administrative Directive 6-1 and other City of Dallas internal control directives. Each organizational level is responsible for establishing and maintaining adequate internal controls and security for all fixed assets, equipment and personal properties received by and/or assigned to that organizational level. The assigned Organizational Unit Fixed Asset Coordinators (OFACs) are required to work with their Organizational Unit Commanders to monitor, control and report all fixed assets, equipment and personal properties, including all activities related to these items, to their Unit Commanders and to the Quartermaster Unit.

Officers are responsible for the proper maintenance and safe storage of all city equipment issued to them. This will include any cleaning, preventive maintenance, and workability of the equipment. Any repairs to issued duty weapons will be addressed by the Firearms Training Center. All other equipment assigned to the organizational level will be the responsibility of the Unit Commander or his/her designee for the proper care, maintenance, workability, andresponsiveness of such equipment. This will include the equipment being inspected at regular intervals.

The following terms are used by the Quartermaster Unit, in conjunction with the City’s Controller’s Office, for determining the category of items to be tagged, recorded, and monitored:

A. FIXED ASSETS, EQUIPMENT AND PERSONAL PROPERTY (VALUED $5,000 AND ABOVE) – Specific items that

are tangible (or intangible) in nature have a useful life of one year or more and have significant value which the City Controller’s Office has defined as $5,000 or more. For accreditation standards Capital Assets will be referred to as Fixed Assets.

B. FIXED ASSETS, EQUIPMENT AND PERSONAL PROPERTY (VALUED BELOW $5,000) - Items whose useful life

may or may not be a year or longer.

C. PORTABLE FIXED ASSETS, EQUIPMENT AND PERSONAL PROPERTIES - These items are usually transportable with minimal effort or support. They may also be considered unique, specialized or customized items, valuable to specific needs or functions within the organization’s operations, and if lost, damaged or stolen would hinder the organization’s (or specific employees’) ability to perform (See Quartermaster Unit SOP Section 501.

D. INTANGIBLE FIXED ASSET – software licenses purchased for Department use

E. HIGH-RISK INVENTORY – Weapons (lethal and less than lethal), tasers and radios. All high-risk inventory must be reported to the Quartermaster on an annual basis or whenever an organization has a change in command. High- Risk inventory is usually issued by the Quartermaster Unit to specific sworn and non-sworn employees, as well as divisions. The exceptions are items that are purchased by or donated/gifted to ORGs or Special Task Forces.

F. PROPERTY ID NUMBER – The identification number usually inscribed on a decal which includes the words “Property of (the) City of Dallas”. The decals vary depending on the value or the source of funding for acquiring the fixed assets, equipment or personal properties.

G. OFAC – Refers to the employee assigned by each organization as the Organizational Fixed Asset Coordinator to monitor and coordinate the assigned organization’s fixed assets, equipment, and personal property records.

H. PRAF – This refers to the department’s Purchase Requisition Authorization Form. This form is used by the organizations to request the purchase of items.

I. ADVANTAGE 3 (AMS) – The City’s financial system. All fixed assets, equipment, and personal properties valued at

$5,000 or above must be recorded in the City’s ADVANTAGE 3 (AMS) financial system.

J. QUARTERMASTER’S INVENTORY SYSTEM – System used by the Quartermaster Unit to account for stock items such as uniforms, equipment and protective supplies issued by the Quartermaster to sworn and non-sworn personnel to perform their duties. The Quartermaster Unit also serves as the supplier of these items to the Department of Transportation-Parking Enforcement Division, the City’s Security, Marshal’s Office, and Code Compliance. It also accounts for DPD’s fixed assets, equipment and personal property as detailed in the Quartermaster Unit SOP Section 501. These items are reviewed department wide on an annual basis as required by Administrative Directive 6-1.

K. DIVISIONAL ONLY ASSETS – Items such as office furniture, small office machines, tools, and appliances that are City-owned. The inventory for these items is the responsibility of the individual organizations. Each organization will maintain a log (manual or PC databased) and document the acquisition of the item(s). At the request of the organization, a yellow property tag can be provided by the Quartermaster Unit for the Organizational Fixed Asset Coordinator to assign a property ID for the purpose of internal records to track the item(s). Exception: If such items are acquired by an external fund (i.e., Grants or Confiscated Funds), the organization must report the acquisition to the Quartermaster as detailed in General Order 809.02(C) Procedures for Tracking Fixed Assets, Equipment, and Personal Property.

L. GROUPED ASSETS – Per the City’s AD 6-1, grouped assets involve combining like pieces of equipment to be recorded under a single fixed asset number (i.e., software/equipment licenses, sets of furniture designed to go together). Assets may be grouped to provide operating information, because of administrative decisions (expediency) and/or satisfy regulatory requirements. Individual pieces of the equipment may or may not meet the significant value requirement of the fixed asset definition.

M. EXTERNAL (OUTSIDE) FUNDS – Funds received by the City from outside sources that include, but are not exclusive to grant funds, federal funds, state funds, Confiscated Funds, and donations.

A. Procurement

1. Each Unit Commander will designate one employee to serve as the ORG’s Organizational Fixed Asset Coordinator (OFAC). The OFAC is required to be familiar with fixed assets, equipment and personal properties guidelines and procedures as detailed in the City’s Administrative Directives 6-1, General Orders 809.00, and Quartermaster Unit’s SOP on Fixed Assets Section 501.

2. Each Unit Commander will ensure there is an accurate and up-to-date system established along with properly recorded and/or filed documentation in place to account for:

a. Appropriate property tags are properly placed on fixed assets, equipment, and personal properties or attached to documentation associated with the purchase of said items.

b. Deletions, additions, transfers, or any other transaction needed to reflect changes in the status of any assets, equipment, or property are submitted to the Quartermaster Unit to update ADVANTAGE 3 and/or the Quartermaster Inventory System.

c. Accuracy of all transactions.

d. Documentation of temporarily loaned assets, equipment and personal properties to other units and/or employees.

3. Commanders/Managers are responsible for notifying the Quartermaster Unit, in writing of any problems or discrepancies that cannot be resolved by the organization’s Organizational Fixed Asset Coordinator (OFAC).

4. All assets, equipment, or personal property will be ordered in accordance with the most current purchasing directives.

5. All procurement requests must be accompanied with a memorandum justifying the purchase and a PRAF. The memo will be thru the employee’s chain of command to the Assistant Director of Finance utilizing the approval levels below:

a. Purchases under $100 may be approved by the respective Unit Commander (Lieutenant or higher)

b. Purchases between $100 and $3,000 may be approved by the respective Group Commander (Deputy Chief)

c. Purchases over $3,000 and all technology requests, regardless of cost, must be approved by the respective Bureau Commander (Assistant Chief)

6. . All technology requests (desk phone, cell phone, computers, software licenses, software subscriptions, etc.) must be approved by Police Technology

7. Any PRAF or Vehicle Repair Request for requesting Confiscated funds must be approved by the Narcotics Chain of Command in addition to the requestors Chain of Command

8. Copies of any PRAFs, memos, quotes, invoices, and any other documentation related to the

item(s) submitted to the Financial Contract and Management Procurement Section for purchase shall be maintained on file by the requesting ORG and the Procurement Section.

9. The Procurement Section shall submit copies of the above purchasing documents related to items required to be tracked per the Fixed Asset, Equipment and Personal Property guidelines as defined in the Quartermaster’s SOP Section 501.

10. Items not normally stocked by the Quartermaster Unit, can be specified and purchased by any organizational level with a separate organization number. These assets can be delivered directly to the organization which placed the order.

11. Exceptions to this delivery procedure:

a. ammunition and firearms are delivered directly to the Firearms Training Center

b. Technology items

c. Tazers

B. Tracking Fixed Assets, Equipment, and Personal Property

1. Organizational OFACs shall provide the Quartermaster Unit with a copy of any PRAFS, memos, quotes, and other supporting documentation when purchasing items as defined in the Quartermaster Unit’s SOP Section 501.

2. The receiving organization will forward the signed and dated packing slips to the Procurement Section and the Quartermaster Unit within two (2) days after delivery of the item(s).

3. The Quartermaster Unit will then provide yellow Property ID tags (based on its value and category) to the organization’s OFAC. The OFAC will need to sign for the property ID tag(s) and place the tag(s) on the asset, equipment, or property in a location that is easily visible for inventory audits.

4. For non-consumable items purchased using external funds or acquired by donation, the ORG receiving the item(s) will contact the Quartermaster to obtain the proper Fixed Asset Property tags to affix to the asset, equipment, personal property, or documentation related to the purchase of said item(s).

5. The Quartermaster Unit will create a “fixed asset” code within the Inventory System to identify the external funded, non-consumable item based on the funding source and description. This method will be used to distinguish such an item from the inventory items issuance by the Quartermaster Unit as described above in G.O. 809.02, Section A.9. If its value is $5,000 or over, it will also be entered into the ADVANTAGE 3 (AMS) financial system as required per the City’s AD 6-1, Section 4.1.

6. If the item(s) purchased by the organization falls within the definition of DIVISIONAL ASSETS ONLY as described in General Orders 809.01, Section A.10 and the Quartermaster Unit’s SOP Section 501, the organization shall enter the item(s) on its PC databased or manual system used to maintain inventory. At the request of the Property organization’s OFAC, City Property ID tags will be provided by the Quartermaster Unit to assign an ID Tag number to enable the ORG to track the items.

A. Per City Administrative Directive 6-1, Section 4.2.6, each Department Director is responsible for conducting an annual inventory of fixed assets, equipment, and personal property assigned to that department.

1. The annual inventory will be conducted during September 1st – 31st. The results of that inventory must be submitted to the Quartermaster Unit by October 15th. The Quartermaster Manager will complete a final report summarizing the results of department’s inventory audit, and submit it to the Assistant Director of the Financial and Contract Management Division for signature and submission to the Chief of Police by October 31st. Reports must be retained for a period of no less than five years.

2. The Operational Technology Unit will conduct an inventory of the technology assets that are assigned to employees.

3. A change-of-command inventory will be conducted whenever there is a permanent change-of-command at an organizational level with a separate ORG number. The results of the inventory will be documented to the Chief of Police with a copy submitted to the Quartermaster Unit Manager within 30 days of the change-of-command.

4. Per Administrative Directive 6.1.4 – 6.1.8, organizations disposing of or transferring any fixed assets, equipment, personal property must:

a. Complete a Property Disposal/Transfer Report available online at www.cod/Purchasing/Excel/OPS- FRM-503.xlsx with a memo, explaining the reason for the transfer or disposal of the property. If the property is being transferred, the form must be prepared by the Org’s OFAC and signed by the receiving ORG Commander, Department Manager, or person responsible for the property under their command from both orgs involved. If the property is being disposed, the assigned Org’s OFAC and Commander will follow the same procedure as detailed for a transfer. No receiving Org signatures required.

b. For property to be disposed, the Org’s OFAC must arrange for the property’s disposition per the manufacturer’s requirements or per the department’s Environmental Management recommendation.

c. The assigned Org’s OFAC must retain a copy of the Property Disposal/Transfer Report and memo for each property transferred and/or disposed, submit said copies to the Quartermaster Unit, and to the receiving ORG’s OFAC or City Store (pending the recipient of the property).

d. For all property valued at $5,000 or greater, ORGs are to follow the same steps as detailed in (a) – (c), In addition, the Quartermaster Unit must coordinate with Controller’s Office for the disposal of any surplus personal property not needed by the department.

e. If any property is lost or stolen or is damaged due to neglect or vandalism, the assigned Org or employee responsible, must provide a police report with the Property Disposal/Transfer Report and memo from the ORGs (or employee’s) chain of command, to state their disposition on whether negligence is the reason. For property valued at $5,000 or more, follow steps (c) – (e).

f. No employee will move or transfer any technology asset (phone, computer, printer, projector, etc.) without the express written approval from the commander of the Police Technology Unit.

B. Retirement of Law Enforcement Animals

1. The Texas Constitution, Article III Sec. 52l – Donation of Law Enforcement Animal, states the legislature may authorize a state agency or county, a municipality, or other political subdivision to transfer a law enforcement dog, horse, or other animal to the animal’s handler or another qualified caretaker for no consideration on the animal’s retirement or at another time if the transfer is in the animal’s best interest.

2. In the event DPD needs to retire a law enforcement animal due to medical or performance issues, the ORG’s Commander must submit a memo to the Quartermaster Unit identifying the animal to be retired (including its Fixed Asset property tag ID), reason for retiring the animal, handler who will take possession and care for the animal, and location where the animal will reside once retired. This information will be retained with the ORG’s inventory records by its OFAC, and the Quartermaster Unit’s inventory records.

 3. The Quartermaster Unit will submit a memo to the City’s Controller’s Office requesting to remove the animal from the Fixed Assets in the city’s financial system. The animal will also be removed from

the Quartermaster Inventory System.

C. Outside Funds (Grants, Donations) that were used to get items now considered to be DPD inventory need to follow the process outlined by the contract for that property.

A. MONETARY GIFTS, EQUIPMENT, OR OTHER TANGIBLE ASSETS

1. Approval of and Conditions for Acceptance of Monetary Gifts – Less than $1,000

a. Any member of the department may accept, without prior approval, a monetary gift for the department or auxiliary function or activity of the department in the amount at or below the petty cash limit ($100.00). The money and a memorandum from the employee’s Unit Commander explaining the intent of the donor will be forwarded to the Financial and Contract Management - Budget and Grants Management Section.

b. Unit Commanders and above may accept a monetary gift to the department or auxiliary function or activity of the department not to exceed $1000 without prior approval. The money and a memorandum from the employee’s Unit Commander explaining the intent of the donor will be forwarded to the Financial and Contract Management -Budget and Grants Management

Section.

2. Approval of and Conditions for Acceptance of Monetary Gifts – $1,000 or Greater

a Donations of monetary gifts greater than $1000 will not be accepted without prior permission of the Chief of Police.

b. Per City of Dallas Administrative Directive 2-13, monetary gifts may be placed in the Gifts and Donation account if no departmental need exists to separately manage such gifts. Only when necessary will a separate fund be established for large gifts. ORG number may be established if needed, to budget and account for separate activities.

c. The receiving Bureau will need to submit the monetary gift and cover memo to Financial and Contract Management / Budget Office to deposit the funds into the appropriate fund/org. The expenditure of appropriated gift revenues must comply with regular City procurement and contracting procedures.

d. No member of the department may purchase fixed assets, equipment, personal properties or services with a monetary gift, regardless of the amount. If the donor indicates that the money should be used to purchase any of these items, the Financial and Contract Management - Budget and Grants Section must be contacted for instructions. Purchase of any item outside the City purchasing procedures by departmental employees is not allowed.

B. SERVICE DONATIONS

Gifts of services only, which do not result in financial or fixed asset transactions with the City, need not be accounted for under AD 2-13. If the value of the services being donated exceed $1,000, the receiving Division will complete the Report of Donations over $1000 as required by Section 12A-5.1 of the Dallas City Code.

C. EQUIPMENT OR OTHER TANGIBLE ASSETS

1. Approval of and Conditions for Acceptance of Donated Items – Less than $1,000

a. Any member of the department may accept a donation to the department or auxiliary function or activity of the department for items without higher approval if the total value is at or below the current petty cash limit ($100).

b. Unit Commanders and above may accept a donation to the department or auxiliary function or activity of the department for items without higher approval if the total value is $1000 or less.

2. Approval of and Conditions for Acceptance of Donated Items – Greater than $1,000

a. Donated items with a value greater than $1000 will not be accepted without prior permission of the Chief of Police.

b. The receiving department or official will complete the Report of Donations over $1000 form and contact the Finance and Contract Management Division, which will place the item on the fed asset inventory and will assign departmental responsibility for custody and maintenance of the item.

3. No member of the department may accept donated items of any value that will result in the need for expenditure of other City funds or require a contractual obligation by the City without approval of the City Council.

D. REAL ESTATE OR PROPERTY

All gifts of real estate, without exception, will be processed through Real Estate and Development so that accurate records are kept of the ownership.

E. DONATED EQUIPMENT, SERVICE OR PROPERTY ASSET VALUE 

As required by Section 12A-5.1 of the Dallas City Code, a Report of Donations Over $1,000 form must be filed within 30 days after receipt of the donation. The completed form must be submitted to the following email address: DallasEthics@dallas.gov

Valued Below $1,000 – No form required

Valued Above $1,000 – Report of Donations over $1000 is required

Valued Above $5,000 – Report of Donations over $1000 is required. The value of the Item requires a City Property ID Tag (available through the Quartermaster Unit). It must also be entered in AMS Financial System and Quartermaster’s Inventory System for tracking purposes.

F. COUNCIL ACTION REQUIREMENTS

Council action is required to accept a gift or donation for the following:

1. When contractual or large purchase obligations are required.

2. When a donation results in the need for expenditure of other City funds.

3. At the Chief’s discretion and for purposes of public recognition, the City Council may be asked to accept any gift.

There is no requirement that Council approve acceptance of gits and donations, so long as a contractual relationship is not created.

G. ANONYMOUS DONATIONS

For any gift or donation where donor anonymity is necessary, an appropriate method for acceptance of the gift is through a nonprofit organization. The nonprofit organization can then donate the funds to the City, thus protecting the donor’s anonymity.

A. All proposals and/or suggestions for vehicle, uniform or equipment changes will be made in writing to the Equipment Services Section Manager. A copy will be forwarded to the Executive Assistant Director of the Administrative Services Bureau.

B. The Equipment Services Section Manager will ensure that all proposals and/or suggestions are brought to the attention of the Uniform and Equipment Subcommittee of the Police Officers Advisory Committee.

C. When applicable, the Uniform and Equipment Subcommittee may solicit suggestions or advice from appropriate sources within the Department, such as the Safety Team, Training Section, Fleet Management Team, etc.

D. The Uniform and Equipment Subcommittee Chairperson will forward a written report to the Police Officers Advisory Committee Chairperson for review.

E. The Police Officers Advisory Committee Chairperson may approve the request as is or request that the Subcommittee make changes.

F. Once approved by the Police Officers Advisory Committee Chairperson, the written report will be sent to the Chief of Police for final disposition pending funding availability.

A. The Communications Section will be notified via radio or telephone any time a police vehicle is inoperable due to mechanical failure or involvement in an accident. The nature of the problem, equipment number, type of vehicle, and the vehicle’s location will be provided.

B. Communications Section personnel will then arrange for the appropriate wrecker to respond to the scene. Under no circumstances will employees contact a non-City vendor.

C. If a police vehicle becomes inoperable on City property adjacent to a City garage or in close proximity to the City garage, a supervisor may coordinate a City wrecker with a service writer at that location.

A. The Dallas Police Department establishes the following policy to limit the use of the designs of the badge and shoulder patch and use of the words Dallas Police Department. The Dallas Police Department badge and shoulder patch are service marked, and by law the Department can control use of their design.

B. None of the items listed will be used in the manufacture of clothing items or souvenir goods without the written permission of the City Manager through the Chief of Police.

1. Permission will not be granted for personal or business profit.

2. Permission to use the Dallas Police Department badge, shoulder patch, logo, the City of Dallas Seal or the words “Dallas Police Department” may be granted by the City Manager on an individual basis.

C. Unauthorized use of the Dallas Police Department patch or badge by anyone may result in legal action being brought against that person by the City of Dallas.

D. Unauthorized use of the patch or badge may also constitute Impersonation of a Police Officer, a violation of the Texas Penal Code.

E. The Dallas City Code, Section 31-23, Unauthorized Use of City Seal or Other Insignia states: “A person commits an offense if he uses the official flag, seal, shield, service mark, badge, or other insignia of the city or a department of the city or a facsimile of the flag, seal, shield, service mark, badge or other insignia of the city or a department of the city: (1) for a commercial purpose; or (2) to signify sponsorship or approval by an agency or department of the city; without first obtaining express written authorization from the city manager.”

F. A person commits a Class C Misdemeanor if found to be in violation of this ordinance. This includes the use of the Dallas Police Department badge, shoulder patch, or the City of Dallas Seal for commercial purposes.